Administrative Secretary

College of the Desert; Palm Desert (CA); On-site; USD 20,000 - 26,000; Part time

Job summary

College of the Desert seeks a capable Secretary to support a small program under a Coordinator/Director. The role involves a wide range of clerical tasks, document handling, and meeting coordination at the Palm Desert Campus.

It requires good communication, organization, and basic finance handling as part of daily duties. The position is grant funded with a 19.5-hour workweek, Monday to Wednesday mornings and Thursday mornings, at the Palm Desert Campus.

Qualifications

• High school diploma or equivalent.
• Two years of varied secretarial or clerical experience.
• Proficiency with word processing, spreadsheets, databases and email.
• Ability to type 45 words per minute from clear copy.

Responsibilities

• Perform secretarial and clerical duties; coordinate communications between supervisor, staff and public.
• Review documents for accuracy and prepare routine correspondence.
• Schedule meetings, arrange travel and prepare meeting materials.
• Maintain and organize office files and financial records as assigned.
• Operate office machines and computer software including word processing and spreadsheets.
• Attend meetings and record notes; assist in training student assistants.

Skills

Secretarial skills

Clerical work

Word processing

Email & IT basics

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Database software

Email platforms

Job description

College of the Desert seeks a capable Secretary to support a small program under a Coordinator/Director. The role involves a wide range of clerical tasks, document handling, and meeting coordination at the Palm Desert Campus.

It requires good communication, organization, and basic finance handling as part of daily duties. The position is grant funded with a 19.5-hour workweek, Monday to Wednesday mornings and Thursday mornings, at the Palm Desert Campus.