Administrative Secretary

Akron Children's; Akron, Northern (OH, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Akron Children's is seeking an administrative professional to support department operations in a full-time, on-site capacity in Akron, OH. You will manage calendars, handle calls, prepare documents and use Microsoft Office tools to produce reports and communications.

Qualifications include a high school diploma and at least one year of office experience, with strong organizational and communication skills. Role requires teamwork and discretion in a fast-paced environment.

Qualifications

• High School diploma or equivalent required.
• Minimum 1 year of office secretarial experience.
• Proficient with Microsoft Word, Excel and PowerPoint.

Responsibilities

• Supports department operations by inputting data, answering phones and routing departmental calls.
• Answers and routes telephone calls from within or outside the organization.
• Creates and proofs department correspondence and reports, ensures distribution of documents.
• Coordinates office procedures and efficient department operations.
• Communicates with hospital staff and vendors via in person, phone, or written format.
• Uses Microsoft applications for reports, letters and forms.
• May assist with timekeeping and staff onboarding tasks.
• Maintains office supplies and assists with project work.
• Provides cross coverage as needed.

Skills

Secretarial skills

Telephone skills

MS Office

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

40 Hrs / Weekly

Full - Time Days

On-Site

Summary

Supports leaders and department operations within non-clinical area by maintaining calendars, scheduling meetings, receiving and sending mail, preparing documents and presentations using Microsoft programs.

Responsibilities

1. Supports department operations by inputting data, answering phones and routing departmental phone calls to appropriate source.
2. Answers and routes telephone calls from within or outside of the organization.
3. Creates and/or proofs department correspondence and reports, ensures appropriate distribution on documents.
4. Coordinates office procedures and efficient operations of the department.
5. Communicates effectively via personal contact, phone and in writing with hospital staff, community professionals and vendors. May respond on behalf of leader both verbally and in writing as requested.
6. Accurately uses all Microsoft applications necessary for reports, letters, forms, etc.
7. May assist with timekeeping and tracking of staff requirements (annual education, performance evaluations, onboarding checklists, orientation, etc.)
8. Maintains office supplies.
9. Assists with project work.
10. Assists with cross coverage as needed/directed.
11. Other duties as assigned.

Other information

Technical Expertise

1. Requires proficient secretarial skills.
2. Must have telephone skills.
3. Strong communication (verbal and written), interpersonal and organizational skills required.
4. Experience with Microsoft applications preferred.
5. Ability to work under stressful conditions in an appropriate manner, independently with minimal supervision and maintain confidential information.

Education and Experience

1. Education: High School diploma or equivalent required.
2. Experience: minimum of one (1) years' experience in an office setting performing secretarial duties (receiving and routing phone calls, typing, data entry etc.) required.
3. Basic to advanced knowledge of computer system required (i.e. Microsoft Word, Microsoft excel, Microsoft PowerPoint)

Full Time

FTE: 1.000000

Status: Onsite