Administrative Scheduler — Client-Focused Scheduling Pro

Path Light Pro; Florida; On-site; USD 40,000 - 55,000; Full time

Job summary

Pathlightpro is looking for a Full-Time Administrative Scheduler located in Winter Springs, FL, to join a dynamic team focused on delivering top-tier consultation and energy solutions. This role emphasizes effective communication, scheduling, and multitasking to support Quality Assurance and Energy Specialists.

The ideal candidate will have an AA or AS degree or equivalent experience, with a proficiency in Microsoft Office and a minimum of 2 years in an administrative role. Strong attention to detail and flexibility in scheduling is essential.

Qualifications

• Minimum 2 years experience in a multi-tasking administrative role.
• Proficient in Microsoft Office/Excel and Outlook.
• Knowledge of accounting software is a plus.

Responsibilities

• Maintain communication with internal teams and clients.
• Schedule and coordinate energy testing for specialists.
• Manage scheduling conflicts and priorities efficiently.

Skills

Proficient in Microsoft Office/Excel

Multitasking

Attention to detail

Problem solving

Education

AA or AS degree or equivalent experience

Tools

Google Docs

NetSuite

Streets & Trips

Job description

Description

Administrative Scheduler - Winter Springs, FL

Path Light Pro is seeking a dynamic and talented Full-Time Administrative Scheduler to join our team! Our client-focused firm has a strong culture rooted in trust, integrity, professionalism and excellence. We are committed to providing clients with cutting-edge consultation and innovative environmental, safety, quality assurance, and energy solutions that improve lives. You'll find that our team consists of talented, dedicated people who share our enthusiasm for the outdoors and our sense of pride!

Responsibilities

• Maintain constant communication with internal Client Service Managers, Quality Assurance and Energy Specialists, and clients
• Schedule and coordinate daily/weekly energy testing for the Quality Assurance and Energy Specialists in designated regions
• Strong attention to detail when scheduling and have a quick response time to clients/builders while closely monitoring emails
• Ability to problem solve, multitask and handle last minute changes
• Learn the scope of work and work process for each client, adapt to ever-changing client needs, then schedule accordingly
• Assist in directing the Quality Assurance and Energy Specialists, keeping them organized, and ensuring work is being entered accurately
• Interface with the field to coordinate and confirm client Purchase Orders are assigned prior to work being performed
• Responsible for communicating any scheduling conflicts, any resource constraints, and time constraints to your team and/or clients as needed
• Communicate and publish plans to the appropriate individuals to ensure each Quality Assurance and Energy Specialists understands the overall scope of the project
• Pulls purchase orders from and maintains necessary client accounting platforms
• Approve work completed to be invoiced
• Know pricing for energy services in all markets
• Know which energy services are performed in each market
• Other tasks and duties may be assigned as needed

Requirements

• AA or AS degree or equivalent experience
• 2 years minimum experience working in a multi-tasking administrative role
• Proficient in Microsoft Office/Excel and Outlook
• Google Docs, Streets & Trips (Routing), NetSuite and/or other Accounting software Knowledge is a plus

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to reach with hands and arms and climb or balance. Specific vision abilities required by this job include close vision.