Entry-Level Contract Administrator

Pacific Office Automation; Beaverton (OR); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Medical/Dental/Vision/Life insurance plans

Matched 401k

PTO, Vacation, Sick Leave

Company/team annual retreats

Opportunities for advancement and growth

Job summary

A leading office technology provider in Beaverton, OR, is seeking an Entry-Level Contract Administrator. The role involves customer invoicing, general sales support, and maintaining organized files. Ideal candidates demonstrate proficiency in Excel and Word, are task-oriented, and possess strong problem-solving skills. This position offers competitive pay and a supportive team environment focused on growth and development.

Qualifications

• Ability to manage tasks in a fast-paced environment.
• Proficiency in Excel and Word.
• Strong analytical and problem-solving skills.

Responsibilities

• Invoicing customers accurately and promptly.
• Providing excellent customer service over phone.
• Maintaining spreadsheets for sales support.
• Coordinating billing and collecting revenue.
• Managing multiple projects simultaneously.
• Preparing reports on contract statuses.
• Tracking customer payments and deadlines.

Skills

Task-oriented mindset

Excel proficiency

Word proficiency

Professional phone etiquette

Outstanding interpersonal skills

Multi-tasking ability

Strong prioritization skills

Advanced problem-solving skills

Attention to detail

Education

Associate’s Degree preferred

Job description

Base Pay Range

$18.00/hr - $20.00/hr

Pacific Office Automation is the largest independently‑owned document imaging and technology dealer in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more. At Pacific Office Automation, you will find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Our company goals include being a long‑term employer and providing employees with the training and certification they need to keep up with the fast‑changing technology of our office machines, devices, and software. We believe that all voices can and should be heard, regardless of seniority or tenure.

Position

Entry‑Level Contract Administrator at our office in Beaverton, OR.

Essential Job Duties

• Invoicing customers
• Answering phone calls with excellent customer service
• General sales support including maintaining spreadsheets
• Coordinate with others to ensure proper billing and collection of contractual revenue
• Assist with miscellaneous tasks as assigned
• Analyze sales contracts to properly invoice customers
• A highly multi‑task oriented position with several projects in process at all times
• Maintain detailed and organized files
• Develop and prepare regular reports on the status of contracts
• Track customer payments and deadlines

Qualifications

• Task‑oriented mindset
• Excel, Word, and spreadsheet proficient
• Professional phone etiquette and outstanding interpersonal skills
• Ability to multi‑task in a fast‑paced environment and maintain accuracy
• Strong ability to prioritize, managing both time and tasks
• Advanced problem‑solving skills and analytical thinking
• Attention to detail is a must

Preferred Skills (But Not Required)

• Associate’s Degree preferred, but we are willing to train the right team fit

Benefits

• Advancement and growth into leadership roles
• Team‑player environment
• Medical/Dental/Vision/Life insurance plans
• Matched 401k
• PTO, Vacation, Sick Leave
• FSA/HSA Programs
• End of year celebration, company/team annual retreats, and a team player environment
• Pay: $18-20/hr. DOE

Our Commitment to Diversity and Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees’ differences because we know that diversity makes us stronger.

Seniority Level

Entry level

Employment Type

Contract

Job Function

Management and Manufacturing

Industries

Business Supplies & Equipment