Administrative & Records Specialist, Deeds Office

Wilkes Co; Register (GA); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Wilkes County is seeking an Assistant Register of Deeds/GRADE 62 to provide comprehensive administrative support to the Register of Deeds. The role includes handling records, financial touchpoints, and customer service while maintaining accurate filing and recording procedures.

The successful candidate will manage deadlines, prepare correspondence, and assist with office operations, purchasing, and vital-record duties in a professional county office environment.

Qualifications

• Required: High school diploma or GED and substantial experience in administrative support, bookkeeping, records management, or related field.
• Preferred: Associate degree or higher in accounting, business administration, public administration, office administration, or related field.
• Preferred: Experience with accounts payable/receivable, cash handling and reconciliation, purchasing, governmental accounting, or work in a Register of Deeds office.
• Preferred: Supervisory, lead-worker, or workflow-coordination experience; Spanish-language proficiency is beneficial but not required.

Responsibilities

• Provides direct administrative support to the Register of Deeds and ensures assignments, forms, deadlines, meetings, and priorities are completed accurately and on time.
• Maintains orderly electronic and paper filing systems and tracks pending matters, follow-ups, renewals, contracts, and deadlines.
• Receives, reviews, verifies, and records legal instruments and maps in accordance with laws and procedures.
• Indexes and proofreads real-estate transactions and plats; scans and back-scans records as needed.
• Assists with monitoring office workflow, training staff, and addressing routine operational needs.

Skills

Office administration

Bookkeeping

Accounts payable

Accounts receivable

Cash handling

Reconciliation

Purchasing

Filing

Records management

Microsoft Office

Communication

Education

High school diploma or GED

Associate degree or higher (preferred)

Tools

Microsoft Office Suite

Document preparation

Records-management systems

Recording software

Job description

Wilkes County is seeking an Assistant Register of Deeds/GRADE 62 to provide comprehensive administrative support to the Register of Deeds. The role includes handling records, financial touchpoints, and customer service while maintaining accurate filing and recording procedures.

The successful candidate will manage deadlines, prepare correspondence, and assist with office operations, purchasing, and vital-record duties in a professional county office environment.