DEPUTY REGISTER OF DEEDS

Columbus County; Whiteville (NC); In loco; USD 31.000 - 46.000; Tempo pieno

Descrizione del lavoro

Columbus County in North Carolina seeks a Deputy Register of Deeds to perform administrative and clerical duties related to vital records, real estate documents, and licenses. The role requires accuracy, knowledge of statutes, and courteous service to attorneys, genealogists, and the public.

Duties include recording, indexing, issuing certified copies, processing fees, Notary duties, and assisting with research and public inquiries.

Competenze

• High school diploma with business courses preferred.
• Experience in a Register of Deeds or public records is preferred.

Mansioni

• Answer telephones and assist the public at the counter.
• Locate records and prepare copies.
• Issue certified copies of vital records (birth/death/marriage), and military discharges.
• File vital records, assist with amendments and delayed birth certificates.
• Collect fees and provide receipts; balance cash drawer.
• Record, index, and file vital records and deeds within required time frames.
• Scan documents and perform research for legal offices and the public.

Conoscenze

Customer service

Records management

Notary processing

Vital records

Telephone handling

Data entry

Formazione

High School Diploma

Business courses

Descrizione del lavoro

Department: Register of Deeds

Hiring Rate: $30,666.86

Salary Range: $30,666.86 - $46,000.86

Deputy Register of Deeds

General Statement of Duties

Performs responsible administrative and clerical work of a legal nature in the Office of the Register of Deeds.

Distinguishing Features of the Class

An employee in this class works with the requests and information required by the public. Duties include recording, indexing, and filing vital records and real estate documents such as deeds, deeds of trust, and satisfactions, as well as issuing certified birth, death, and marriage licenses and military discharge documents. Work also includes scanning and proofing documents, releasing information to the public, and conducting research regarding a variety of records.

The work requires accuracy in detail and a sound knowledge of the General Statutes governing the Register of Deeds Office, along with initiative and judgment in performing duties within General Statute requirements and prescribed policies. Tact and courtesy must be exercised when dealing with the public. Work is performed under the supervision of the Register of Deeds and is evaluated through daily observation, discussion, and the accuracy of records and completed work.

Duties and Responsibilities

Essential Duties and Tasks

• Answers telephones and provides direct customer service at the counter to assist the public, including attorneys, paralegals, genealogists, and the general public, in locating documents and accessing services.
• Locates records, prepares copies, and answers mail requests from government agencies and the public for information; instructs customers on the use of equipment and hard copy records.
• Issues certified copies of vital records, including marriage licenses, birth and death certificates, military discharges, and legitimization papers, after certifying correct procedures.
• Files vital records, assists with amendments to vital records, and completes delayed birth certificates after examining evidence, sending them to the State Register of Vital Statistics for approval.
• Collects appropriate fees and provides receipts; maintains records of collections by account type.
• Records, indexes, and files vital records, deeds, deeds of trust, satisfactions, and other legal documents within required time frames.
• Scans a variety of current and historical legal documents, such as plats, deeds of trust, articles of incorporation, bankruptcy filings, foreclosures, powers of attorney, Uniform Commercial Code financing statements, and vital records.
• Performs research of document records for legal offices, lending institutions, and the general public, using computer and hardcopy indexes to locate documents; answers questions by phone and in person regarding documents, procedures, and requirements.
• Photocopies a variety of instruments and other materials and generates computer printouts for staff and public use.
• Collects and records fees using appropriate transaction codes and provides receipts; balances the cash drawer and prepares deposits.
• Administers the oath to Notaries Public, records required information in the Notary Book, issues Notary Certificates, collects fees, provides receipts, and sends notification to the Secretary of State.

Additional Job Duties

• Performs related duties as required.

Recruitment and Selection Guidelines

Knowledge, Skills, and Abilities

• Considerable knowledge of the functions and procedures of the Register of Deeds office.
• Considerable knowledge of the purpose and composition of a variety of documents and terms used in the office.
• Considerable knowledge of modern office procedures and related office information technology, equipment, software, and peripherals used by the R gister of Deeds.
• Working knowledge of laws relating to matters under the jurisdiction of the Register of Deeds.
• Skill in typing and entering data accurately, and in operating computers and office machines used in a Register of Deeds office.
• Skill in communicating effectively with a wide variety of individuals and in conducting the department's business in person and by telephone.
• Ability to work accurately with words and figures and to write legibly.
• Ability to follow established procedures and specific instructions.
• Ability to deal tactfully and courteously with the public.
• Ability to develop and maintain effective working relationships with supervisors, coworkers, attorneys, paralegals, other governmental organizations, and the general public.

Physical Requirements

• Must be able to physically perform basic life support functions, including climbing, stooping, kneeling, crouching, reaching, standing, walking, pulling, pushing, lifting, fingering, talking, hearing, and repetitive motions.
• Must be able to perform light work, exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• Must possess the visual acuity to work with figures and data, operate a computer, read extensively, conduct research, and determine the thoroughness and accuracy of completed work.

Desirable Education and Experience

Graduation from high school, supplemented by business courses, and some experience in a Register of Deeds office or similar public contact and records function, or an equivalent combination of education and experience.

Special Note: This generic class description provides an overview of the job class, its essential job functions, and recommended job requirements. For each individual position assigned to this class, a job questionnaire with a physical abilities checklist is available, providing further details specific to that position. These documents should be reviewed before initiating a selection process, as they can provide additional detailed information for making legal and defensible personnel decisions.

Columbus County Revised 2026