Public Records Clerk & Admin Specialist

Butler County; El Dorado (KS); On-site; USD 20,000 - 28,000; Full time

Job summary

Butler County seeks an Administrative Assistant for the Register of Deeds in El Dorado, KS. The role handles bookkeeping and clerical tasks, assists in real estate document recording, and serves the public with county services and procedures.

Notary Public certification is expected; one year related experience or equivalent is required. Strong accuracy, communication, and multitasking skills are essential for daily duties and reporting.

Qualifications

• One year related experience, High School Diploma or GED; or equivalent combination of education and experience.
• Clerical and bookkeeping experience.
• Notary Public certification required or preferred.

Responsibilities

• Direct the public on using records in the office and county site.
• Assist customers with inquiries and document submission; provide information and direction by phone or at counter.
• Prepare and bill for documents; collect funds.
• Evaluate documents for recording for completeness.
• Record and balance daily transactions; manage filing of deeds, mortgages, and UCCs.
• Maintain records electronically and by hard copy; update CIC records.

Skills

Communication

Follow instructions

Office equipment

Reading legal documents

Routine reporting

Public interaction

Bookkeeping basics

Interpersonal communication

Written communication

Education

High School Diploma or GED

Notary Public

Associate’s degree

Tools

CIC land records system

Typewriter/office computer

Job description

Butler County seeks an Administrative Assistant for the Register of Deeds in El Dorado, KS. The role handles bookkeeping and clerical tasks, assists in real estate document recording, and serves the public with county services and procedures.

Notary Public certification is expected; one year related experience or equivalent is required. Strong accuracy, communication, and multitasking skills are essential for daily duties and reporting.