Deeds & Vital Records Specialist

Columbus County; Whiteville (NC); On-site; USD 31,000 - 46,000; Full time

Job summary

Columbus County in North Carolina seeks a Deputy Register of Deeds to perform administrative and clerical duties related to vital records, real estate documents, and licenses. The role requires accuracy, knowledge of statutes, and courteous service to attorneys, genealogists, and the public.

Duties include recording, indexing, issuing certified copies, processing fees, Notary duties, and assisting with research and public inquiries.

Qualifications

• High school diploma with business courses preferred.
• Experience in a Register of Deeds or public records is preferred.

Responsibilities

• Answer telephones and assist the public at the counter.
• Locate records and prepare copies.
• Issue certified copies of vital records (birth/death/marriage), and military discharges.
• File vital records, assist with amendments and delayed birth certificates.
• Collect fees and provide receipts; balance cash drawer.
• Record, index, and file vital records and deeds within required time frames.
• Scan documents and perform research for legal offices and the public.

Skills

Customer service

Records management

Notary processing

Vital records

Telephone handling

Data entry

Education

High School Diploma

Business courses

Job description

Columbus County in North Carolina seeks a Deputy Register of Deeds to perform administrative and clerical duties related to vital records, real estate documents, and licenses. The role requires accuracy, knowledge of statutes, and courteous service to attorneys, genealogists, and the public.

Duties include recording, indexing, issuing certified copies, processing fees, Notary duties, and assisting with research and public inquiries.