Administrative & Records Coordinator

simera-talent; San Francisco (CA); Remote; USD 52,000 - 78,000; Full time

Job summary

Simera seeks a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role focuses on managing documentation, coordinating tasks, maintaining records, and supporting teams with day-to-day administrative needs.

You will handle emails, calendars, reports, data entry, and assist with invoices and purchase requests. The ideal candidate is organized, reliable, and capable of working independently with remote teams while upholding

Qualifications

• Previous experience in administrative support or related role.
• Experience managing documents, records, data, and schedules.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Attention to detail and ability to meet deadlines.
• English proficiency for English-speaking teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage documents, records, files, and databases.
• Process and maintain accurate administrative information.
• Prepare, format, and update reports, spreadsheets, and presentations.
• Manage emails, calendars, meetings, and routine administrative requests.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines and follow-ups to ensure timely completion.
• Data entry and verification for accuracy.
• Assist with invoices, expense reports, and purchase requests.
• Maintain organized digital filing and document management systems.
• Support onboarding and internal processes.
• Identify administrative issues and recommend improvements.
• Ensure company policies and procedures followed.
• Maintain confidentiality when handling sensitive information.
• Provide timely and professional support.

Skills

Google Workspace

Microsoft Office

Data Entry

Record Keeping

Calendar Management

Documentation

Communication

Time Management

Independent Work

Remote Collaboration

Confidentiality

Tools

Google Workspace

Microsoft Office

Job description

Simera seeks a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role focuses on managing documentation, coordinating tasks, maintaining records, and supporting teams with day-to-day administrative needs.

You will handle emails, calendars, reports, data entry, and assist with invoices and purchase requests. The ideal candidate is organized, reliable, and capable of working independently with remote teams while upholding