Administrative & Receptionist Specialist

Tohono O'odham Nation; Pisinemo District (AZ); On-site; USD 32,000 - 48,000; Full time

Job summary

The position in Pisinemo, AZ, provides secretarial assistance to the director, office manager, and administrative staff. Under close supervision, you support daily tasks, ensuring accuracy and timeliness per established standards.

Responsibilities include receptionist duties, greeting the public, handling calls and messages, filing, document preparation, and routine office workflows. A high school diploma and 1 year clerical experience required; background check may be required.

Qualifications

• Requires High School Diploma or GED and 1 year clerical experience.
• Must type 40 WPM (Full Level), 30 WPM (CLI).
• Knowledge of clerical office practices and procedures is preferred.
• Background check may be required for hire; driver's license may be required.

Responsibilities

• Acts as a Receptionist and performs receptionist duties.
• Greets the public and other employees in person or over the phone, and obtains or provides information.
• Transfers calls and takes messages; assists customers in completing forms and documents; schedules customers for appointments; disperses and receives documents such as applications, time cards, invoices, and verifies them to ensure accuracy and completeness.
• Designs or modifies filing systems to improve efficiency and effectiveness; files information alphabetically, numerically, and chronologically according to office procedure to maintain organized and accurate filing systems.
• Locates and retrieves records from manual or computerized systems
• Creates new files and purges old files; updates and corrects file information to maintain accurate files; merges and assembles files to maintain records; delivers and/or picks up files to provide requested information.
• Receives and sends documents via fax machine; and sends mail using inter-office or U.S. mail system; and processes outgoing mail.
• Following specified formats, types and/or keys in a variety of documents including memos, letters, reports, minutes, labels, dockets, and receipts, using computer, printer, and/or typewriter.
• Composes correspondence for review by supervisor or manager; completes various forms to process requests or claims.
• Proofreads and/or spell checks documents to eliminate errors; copies documents using photocopier or computer printer to maintain records; creates documents such as charts, forms, and logs to meet departmental needs.
• Performs other job related duties as assigned and contributes to a team effort.

Skills

Typing 40 WPM

Clerical experience

Customer service

Data entry

Grammar & spelling

Education

High School Diploma or GED

Tools

Office equipment

Job description

The position in Pisinemo, AZ, provides secretarial assistance to the director, office manager, and administrative staff. Under close supervision, you support daily tasks, ensuring accuracy and timeliness per established standards.

Responsibilities include receptionist duties, greeting the public, handling calls and messages, filing, document preparation, and routine office workflows. A high school diploma and 1 year clerical experience required; background check may be required.