Administrative Receptionist

MCS Group; California; Hybrid; USD 29,000 - 42,000; Full time

Job summary

MCS Group is seeking a receptionist for a leading automotive client in Fountain Valley, California. This full-time position follows a hybrid schedule (on-site and remote) Monday–Friday with a pay rate of $25.75 per hour.

You will greet visitors, answer calls, manage check-in and provide hospitality and support for meeting rooms, courier tasks, and general office services.

Candidates should have at least five years of experience, a high school diploma, and strong MS Office skills.

Qualifications

• Minimum 5 years of related work experience.
• Ability to multitask in a fast-paced environment.
• High School Diploma or equivalent.
• Strong knowledge of Microsoft Word, Excel, Outlook, Teams.
• Excellent verbal and written communication skills.
• Ability to deal effectively with individuals at all organizational levels.
• Good judgment and ability to make timely and sound decisions.

Responsibilities

• Greet clients, visitors, and staff in a professional and courteous manner.
• Answer and direct incoming calls using a multi-line phone system.
• Manage visitor check-in procedures and maintain security protocols.
• Maintain reception area cleanliness and professional appearance.
• Provide hospitality services including conference room setup, beverage service, and catering coordination.
• Assist with meeting room scheduling and preparation.
• Coordinate courier pickups and deliveries.
• Assist with scanning, copying, and document handling.
• Provide backup support across office services functions.
• Crosstrain on all site duties and schedules.
• Always maintain confidentiality and professionalism.
• Perform other duties as required.

Job description

We are hiring for a receptionist for a leading automotive client in Fountain Valley, California! This is a full time position that is scheduled Monday-Friday and pays 25.75 an hour. Please read below more details regarding the role and responsibility.

Essential Duties and Responsibilities

• Greet clients, visitors, and staff in a professional and courteous manner
• Answer and direct incoming calls using a multi-line phone system
• Manage visitor check-in procedures and maintain security protocols
• Maintain reception area cleanliness and professional appearance
• Provide hospitality services including conference room setup, beverage service, and catering coordination
• Assist with meeting room scheduling and preparation
• Coordinate courier pickups and deliveries
• Assist with scanning, copying, and document handling
• Provide backup support across office services functions
• Crosstrain on all site duties and schedules
• Always maintain confidentiality and professionalism
• Perform other duties as required

Qualifications & Experience

• Minimum 5 years of related work experience
• Ability to multitask in a fast-paced environment
• High School Diploma or equivalent
• Strong knowledge of Microsoft Word, Excel, Outlook, Teams
• Excellent verbal and written communication skills.
• Ability to deal effectively with individuals at all organizational levels.
• Good judgment and ability to make timely and sound decisions.

Physical Demands

• Ability to lift and carry boxes weighing up to 50 pounds unassisted.
• Must be able to move about intermittently throughout the workday.
• Ability to stand for extended periods while performing office-related tasks.
• Ability to work collaboratively and productively as part of a team.
• Must be adaptable to changing client needs and priorities.
• Hybrid work schedule: combination of remote work and on-site presence at assigned client location.

Equipment Software

• Must be proficient on the computer, laptop, monitors, mouse, keyboard, headset, copier, scanner, fax machine
• Must be proficient in MS Office and Google Apps
• Must be proficient in MS Suite
• Must have working knowledge of Teams, Zoom, or a similar virtual meeting platform
• Candidates familiar with Citrix platform will be preferred

Occupational Health and Safety

Employees are responsible and accountable for:

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace
• Correct utilization of appropriate personal protective equipment
• Compliance with the MCS Safety Manual and MCS Associate Manual provided on date of hire.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.