Administrative/QuickBooks Professional

Manpower; Ashland (KY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Weekly pay through Manpower

Job summary

Manpower, Inc. in Ashland, KY is seeking an Administrative Professional to provide office support, maintain financial records in QuickBooks, and serve as the first point of contact for customers, vendors, and team members.

The ideal candidate will bring 5–10 years of administrative experience, advanced knowledge of Microsoft Office Suite, and strong organizational and communication skills to ensure efficient office operations and accurate financial handling.

Qualifications

• 5-10 years of administrative, office management, bookkeeping, or executive support experience.
• Proficient in QuickBooks with experience handling accounting functions.
• Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional appearance and demeanor.
• Strong problem-solving skills and ability to work independently.

Responsibilities

• Answer and direct incoming phone calls and emails professionally.
• Welcome visitors and provide outstanding customer service.
• Manage calendars, schedules, and office correspondence.
• Maintain electronic and physical filing systems.
• Process accounts payable and accounts receivable transactions.
• Prepare invoices, reconcile accounts, and maintain financial records using QuickBooks.
• Assist with payroll-related tasks and reporting.
• Create, update, and maintain spreadsheets, reports, and documents using Microsoft Excel and Word.
• Order office supplies and coordinate vendor communications.
• Support management with administrative projects and daily operations.
• Maintain confidentiality of company and employee information.

Skills

Administrative experience

Communication skills

Organizational skills

Time management

Attention to detail

Problem solving

Independence

Education

Associate's degree in Business Administration/Accounting

Tools

QuickBooks

Microsoft Office Suite

Job description

Administrative/Quickbooks Professional

Location: Ashland, KY
Employment Type: Full-Time
Experience Required: 5-10 Years

Position Overview

Are you the person everyone relies on to keep the office running smoothly? We're seeking an experienced Administrative Professional to provide exceptional office support, maintain accurate financial records, and serve as the first point of contact for customers, vendors, and team members. The ideal candidate will bring strong organizational skills, professionalism, and advanced knowledge of QuickBooks and Microsoft Office.

Key Responsibilities

• Answer and direct incoming phone calls and emails professionally.
• Welcome visitors and provide outstanding customer service.
• Manage calendars, schedules, and office correspondence.
• Maintain electronic and physical filing systems.
• Process accounts payable and accounts receivable transactions.
• Prepare invoices, reconcile accounts, and maintain financial records using QuickBooks.
• Assist with payroll-related tasks and reporting.
• Create, update, and maintain spreadsheets, reports, and documents using Microsoft Excel and Word.
• Order office supplies and coordinate vendor communications.
• Support management with administrative projects and daily operations.
• Maintain confidentiality of company and employee information.

Required Qualifications

• 5-10 years of administrative, office management, bookkeeping, or executive support experience.
• Proficient in QuickBooks with experience handling accounting functions.
• Advanced knowledge of Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional appearance and demeanor.
• Strong problem-solving skills and ability to work independently.

Preferred Qualifications

• Experience with payroll processing.
• Background in construction, manufacturing, industrial, or service industries.
• Associate's degree in Business Administration, Accounting, or related field.
• Experience generating financial and operational reports.

What Makes a Great Candidate?

• Dependable and trustworthy
• Highly organized and detail-oriented
• Customer-service focused
• Self-motivated with a positive attitude
• Comfortable working independently and as part of a team
• Adaptable in a fast-paced office environment

Benefits of the Opportunity

• Stable, full-time schedule
• Competitive pay based on experience
• Opportunity to utilize both administrative and accounting skills
• Professional office environment
• Long-term career potential
• Weekly pay through Manpower