Administrative & Proposals Coordinator

Engenuitynj; Red Bank, Northern (NJ, KY); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

401k with company match

Paid time off

Paid holidays

Summer Fridays

Quarterly outings

Professional development

Spot bonuses

Year-end bonuses

Job summary

ENGenuity Infrastructure in Red Bank, NJ is seeking a versatile Administrative Coordinator for either full-time or part-time work in our office. The role covers proposal writing, marketing support, project coordination, meetings, social media updates, and handling confidential information.

You will assist with HR tasks, payroll, benefits, invoicing, and bookkeeping using BQE Core and Excel; strong communication and organizational skills are essential, with NJ Notary preferred.

Qualifications

• Minimum of 5-10+ years of related work experience preferred.
• NJ Notary Public strongly preferred.
• Excellent analytical, interpersonal, writing, and verbal communication skills.
• Highly motivated self-starter with strong organizational skills.
• Aptitude for collaborative work and building relationships in a team environment.
• Proficiency with Microsoft Office (Outlook, Teams, Excel, Word) and Adobe Acrobat.

Responsibilities

• Assist with proposal preparation, RFQs, and applications for certifications.
• Schedule and organize meetings, conferences, and office activities.
• Prepare, edit, layout, and review documents, memos, charts, tables, and business plans.
• Coordinate projects, update social media, and maintain website/YEXT.
• Provide HR support including payroll, benefits, onboarding, and confidential records.
• Assist bookkeeping tasks using BQE Core and Excel spreadsheets.

Skills

Experience 5-10+ years

Notary Public

Microsoft Office

Adobe Acrobat

Writing skills

Interpersonal skills

Time management

Education

High school diploma

Bachelor's degree preferred

Tools

BQE Core

Microsoft Office

Job description

ENGenuity Infrastructure in Red Bank, NJ is seeking a versatile Administrative Coordinator for either full-time or part-time work in our office. The role covers proposal writing, marketing support, project coordination, meetings, social media updates, and handling confidential information.

You will assist with HR tasks, payroll, benefits, invoicing, and bookkeeping using BQE Core and Excel; strong communication and organizational skills are essential, with NJ Notary preferred.