Administrative Coordinator

Engenuitynj; Red Bank, Northern (NJ, KY); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

401k with company match

Paid time off

Paid holidays

Summer Fridays

Quarterly outings

Professional development

Spot bonuses

Year-end bonuses

Job summary

ENGenuity Infrastructure in Red Bank, NJ is seeking a versatile Administrative Coordinator for either full-time or part-time work in our office. The role covers proposal writing, marketing support, project coordination, meetings, social media updates, and handling confidential information.

You will assist with HR tasks, payroll, benefits, invoicing, and bookkeeping using BQE Core and Excel; strong communication and organizational skills are essential, with NJ Notary preferred.

Qualifications

• Minimum of 5-10+ years of related work experience preferred.
• NJ Notary Public strongly preferred.
• Excellent analytical, interpersonal, writing, and verbal communication skills.
• Highly motivated self-starter with strong organizational skills.
• Aptitude for collaborative work and building relationships in a team environment.
• Proficiency with Microsoft Office (Outlook, Teams, Excel, Word) and Adobe Acrobat.

Responsibilities

• Assist with proposal preparation, RFQs, and applications for certifications.
• Schedule and organize meetings, conferences, and office activities.
• Prepare, edit, layout, and review documents, memos, charts, tables, and business plans.
• Coordinate projects, update social media, and maintain website/YEXT.
• Provide HR support including payroll, benefits, onboarding, and confidential records.
• Assist bookkeeping tasks using BQE Core and Excel spreadsheets.

Skills

Experience 5-10+ years

Notary Public

Microsoft Office

Adobe Acrobat

Writing skills

Interpersonal skills

Time management

Education

High school diploma

Bachelor's degree preferred

Tools

BQE Core

Microsoft Office

Job description

Founded in 2016, ENGenuity Infrastructure is a full-service planning and engineering firm focused on building resilient communities. ENGenuity balances planning principles with technical engineering expertise to achieve the goals of our clients.

We are seeking a full-time or part-time Administrative Coordinator in our Red Bank office. This individual may specialize in proposal writing and marketing support, project coordination, coordination of meetings and conferences, updating social media, and working on special projects. The candidate’s duties will also include answering non-routine correspondence and assembling highly confidential and sensitive information. The candidate will report to the Office Manager and assist with some financial job duties, such as financial record keeping, invoicing, book-keeping, and insurance audits. The ideal candidate should be comfortable working in a gate-keeper capacity, dealing with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload.

Job Duties Include:

• Maintaining compliance with critical policies and certifications, such as our Professional & General Liability Insurance, and SBE/DBE/WBE/WOSB/DPMC, Port Authority NY/NJ, NYOGS certifications. Editing and review of contracts with clients, sub-contractors, and others as required.
• Preparation, organization, and review of proposals and RFQs, and applications for additional business certifications and pre-qualifications.
• Scheduling and organizing meetings, conferences, and office activities.
• General document preparation for routine and non-routine correspondence, including the creation, editing, layout, and review of documents, memos, charts, tables, graphs, business plans, etc.
• Project coordination, including the compilation of required documents and contracts, social media management, and other functions as required. Updates to website and YEXT.
• Supporting assorted HR functions, including payroll and benefits (medical, 401k, dental/vision/life insurance policies,) administration, employee onboarding, and handling of confidential materials.
• Supporting assorted Bookkeeping functions such as financial record keeping and invoice preparation, using BQE Core & multiple Excel Spreadsheets.

Education Required:

• High school diploma required.
• Bachelors degree is preferred

Experience/Skills Required:

Minimum of 5-10+ years of related work experience preferred.

NJ Notary Public strongly preferred.

Excellent analytical, interpersonal, writing, and verbal communication skills.

Highly motivated self-starter with strong organizational skills.

Candidates must be adept at working collaboratively while building strong working relationships in a team environment.

Superb time management skills, with the ability to organize and manage multiple priorities effectively.

Proficiency with Microsoft Office (Outlook, Teams, Excel, Word), Adobe Acrobat

Position Type/Expected Hours of Work:

Full-time position for 40 hours per week and part-time candidates will also be considered. Standard hours of business operation are Monday through Friday 8:00 a.m. to 5:00pm. In office position is preferred.

Compensation and Benefit Information:

ENGenuity offers competitive salaries commensurate with experience, with benefits available to eligible employees. This role is based in our offices in Red Bank, NJ. ENGenuity Infrastructure is committed to pay transparency and equitable compensation practices in compliance with applicable laws, including the New Jersey Equal Pay Act. ENGenuity estimates that the salary range for this position will fall between $65,000 to $85,000, or an hourly rate of $31.25/hr -$40.87/hr. The actual salary offered may fall within this range, depending on a variety of factors including the candidate’s experience, educational qualifications, specific skills and knowledge, as well as internal pay equity.

Full time employee benefits include comprehensive insurance (medical, dental, and vision), a 401k plan with company match, paid time off, paid holidays, summer Fridays, quarterly outings, and professional development. Part time employee benefits include a 401k plan with company match, paid holidays if holiday falls on scheduled workday, summer Fridays, quarterly outings, and professional development. ENGenuity also offers spot bonuses and year end bonuses to both part-time and full-time employees based on company and employee performance.