Proposal Coordinator

EisnerAmper LLP; Woodbridge Township (NJ); Hybrid; USD 55,000 - 75,000; Full time

Job summary

EisnerAmper LLP is seeking a Proposal Senior Coordinator to enhance their marketing efforts. This hybrid position in Woodbridge Township, New Jersey, requires collaboration with multiple teams to plan and execute proposals.

Ideal candidates will possess a Bachelor's degree and have over 2 years of relevant experience in proposals, utilizing tools like Qvidian and Templafy. Strong business writing and communication skills are essential for success.

Qualifications

• 2+ years of proposal experience preferred.
• Strong business writing and AP style.
• Excellent written and spoken communication skills.

Responsibilities

• Plan and execute proposal documents and RFP responses.
• Incorporate AI tools to enhance the proposal process.
• Edit and compile final proposal documents.

Skills

Proposal experience

Business writing

MS Office 365

AI tools usage

Education

Bachelor’s degree in marketing, communications, accounting, business administration or related field

Tools

Qvidian

Templafy

Storydoc

Job description

Job Description: At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. We are seeking a Proposal Senior Coordinator to support our various initiatives within our Marketing Department. This hybrid role requires 2–3 days per week in one of our U.S. offices.

Responsibilities

• Plan, strategize, and execute proposal documents and Request for Proposal (RFP) responses for prospects and clients.
• Incorporate the latest technologies, including AI tools such as Claude and ChatGPT, to enhance the proposal process and increase efficiency.
• Draft proposal responses based on insights from prospect meetings and RFP requirements.
• Collaborate with internal team members on proposal win themes.
• Edit and compile final proposal documents, preparing them for submission, delivery, and tracking.
• Organize and maintain critical databases of proposal content, including firm statistical details, services, industry experience, case studies, and other related data.
• Work closely with operations, technical, and service area subject matter experts to gather information required for proposal development.
• Translate and communicate technical material and concepts into content accessible for audiences with mixed levels of expertise.
• Develop prospect meeting presentations, booklets, and other marketing collateral.
• Record proposals in the proposals pipeline once issued.
• Communicate with supervisor any obstacles or items of concern.

Qualifications

• Must provide courteous and prompt service to all internal and external parties.
• Prioritizes and addresses requests and assignments in a professional and cooperative manner.
• Can multi‑task, project manage, and adhere to strict deadlines.
• Assists co‑workers in completing tasks to ensure continuity of service.
• Actively supports teamwork throughout the organization.
• Supports and contributes to other departmental areas as needed.
• Performs other services as assigned.
• Basic qualifications:
• Bachelor’s degree in marketing, communications, accounting, business administration, or related field.
• 2+ years of proposal experience (RFP, government, and/or advisory experience preferred).
• Knowledge and experience using proposal software such as Qvidian, Templafy, Storydoc.
• Experience with AI in the proposal process.
• Extensive experience with MS Office 365, particularly Word and PowerPoint.
• Preferred/desired qualifications:
• Strong business writing and AP style.
• Professional services experience a plus.
• Experience responding to government proposals a plus.
• Good understanding of marketing principles, sales philosophy, and the accounting industry.
• Well‑organized with a customer‑oriented approach.
• Excellent written and spoken communication skills.
• Critical and analytical thinking and problem‑solving abilities.
• Minimal travel.

Employment Information

Preferred location: Iselin, New Jersey. The role is hybrid, requiring 2–3 days per week on site.

Equal Employment Opportunity Statement

EisnerAmper is proud to be a merit‑based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law.