Administrative Projects & Events Lead

Commonwealth Senior Living Corporate Office; Charlottesville (VA); On-site; USD 40,000 - 50,000; Full time

Job summary

Commonwealth Senior Living Corporate Office in Charlottesville, VA is seeking an Administrative Project Manager to plan, coordinate, and execute a range of administrative, operational, and event-based projects across the organization.

The role requires experience in conference planning, event management, and/or project management, with a focus on delivering on time, within scope, and aligned with the company's mission and values.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality, Event Management, or related field preferred.
• 3+ years in project management, conference/event planning, or hospitality.
• Experience coordinating large events with vendor management and logistics.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft 365 and event/project management software.
• Ability to manage multiple projects and deadlines in a fast-paced setting.
• Experience in senior living or healthcare is a plus.

Responsibilities

• Plan, coordinate, and execute administrative, operational and event projects.
• Develop project/event plans, timelines, and budgets; monitor and adjust.
• Collaborate with department heads, vendors, and cross-functional teams.
• Manage event logistics including venue, catering, A/V, accommodations, transportation.
• Prepare project/event documentation, reports, and presentations.
• Identify process improvements and implement best practices.
• Communicate status updates to stakeholders and leadership.
• Ensure compliance with company policies and regulatory requirements.
• Support training and onboarding for new processes.
• Perform other duties as assigned.

Skills

Conference planning

Event management

Project management

Vendor management

Budgeting

Communication

Microsoft 365

Logistics coordination

Cross-functional collaboration

Education

Bachelor’s degree in Business Administration, Hospitality, Event Management, or related field

Tools

Microsoft 365

Job description

Commonwealth Senior Living Corporate Office in Charlottesville, VA is seeking an Administrative Project Manager to plan, coordinate, and execute a range of administrative, operational, and event-based projects across the organization.

The role requires experience in conference planning, event management, and/or project management, with a focus on delivering on time, within scope, and aligned with the company's mission and values.