Administrative Project Manager

Commonwealth Senior Living Corporate Office; Charlottesville (VA); On-site; USD 40,000 - 50,000; Full time

Job summary

Commonwealth Senior Living Corporate Office in Charlottesville, VA is seeking an Administrative Project Manager to plan, coordinate, and execute a range of administrative, operational, and event-based projects across the organization.

The role requires experience in conference planning, event management, and/or project management, with a focus on delivering on time, within scope, and aligned with the company's mission and values.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality, Event Management, or related field preferred.
• 3+ years in project management, conference/event planning, or hospitality.
• Experience coordinating large events with vendor management and logistics.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft 365 and event/project management software.
• Ability to manage multiple projects and deadlines in a fast-paced setting.
• Experience in senior living or healthcare is a plus.

Responsibilities

• Plan, coordinate, and execute administrative, operational and event projects.
• Develop project/event plans, timelines, and budgets; monitor and adjust.
• Collaborate with department heads, vendors, and cross-functional teams.
• Manage event logistics including venue, catering, A/V, accommodations, transportation.
• Prepare project/event documentation, reports, and presentations.
• Identify process improvements and implement best practices.
• Communicate status updates to stakeholders and leadership.
• Ensure compliance with company policies and regulatory requirements.
• Support training and onboarding for new processes.
• Perform other duties as assigned.

Skills

Conference planning

Event management

Project management

Vendor management

Budgeting

Communication

Microsoft 365

Logistics coordination

Cross-functional collaboration

Education

Bachelor’s degree in Business Administration, Hospitality, Event Management, or related field

Tools

Microsoft 365

Job description

Pay Range: $40,000-$50,000

The Administrative Project Manager is responsible for planning, coordinating, and executing a variety of administrative, operational, and event-based projects across the organization. This role is ideal for individuals with experience in conference planning, event management, and/or project management. The Administrative Project Manager ensures projects and events are completed on time, within scope, and in alignment with Commonwealth Senior Living’s mission and core values. This position collaborates with cross-functional teams, manages project and event logistics, and supports process improvements to enhance operational efficiency and resident, family and associate satisfaction.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality, Event Management, or related field preferred.
• 3+ years of experience in project management, conference/event planning, or hospitality.
• Demonstrated experience coordinating large-scale events, conferences, or meetings, including vendor management and logistics.
• Strong organizational, communication, customer service, and problem-solving skills.
• Proficiency in Microsoft 365 and project management/event planning software.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Experience in senior living, healthcare, or related industries a plus.

Areas of Primary Responsibility

• Plan, coordinate, and execute administrative, operational, and event-based projects, including conferences, meetings, and special events.
• Develop project and event plans, timelines, and budgets; monitor progress and adjust as needed.
• Collaborate with department heads, vendors, and cross-functional teams to achieve project and event goals.
• Manage event logistics, including venue selection, catering, audio-visual needs, accommodations, and transportation.
• Prepare and maintain project and event documentation, reports, and presentations.
• Identify opportunities for process improvement and implement best practices in event and project management.
• Communicate project and event status and updates to stakeholders and leadership.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Support the development and implementation of training andonboarding materials for new processes.
• Perform other duties as assigned.

Culture Ambassador

Models the core values of the company:

• We Care About People
• We Do the Right Thing
• We are Passionate, Have Fun, and Celebrate Success
• We Speak Up! It’s Our Responsibility
• We Take Ownership and Add Value
• We are Respectful

Ensures all personnel exemplify the core values of the company at all times.