Administrative & Operations Manager

Commonwealth Senior Living at Charlottesville; Charlottesville (VA); On-site; USD 55,000 - 65,000; Full time

Job summary

Commonwealth Senior Living at Charlottesville is seeking a Business Office Manager to oversee administrative and business functions at the community. The role supports the Executive Director and handles data entry in Yardi, payroll, AP/AR, and reporting.

The candidate should have at least an associate degree (bachelor’s preferred) and strong English skills. A background in administration and bookkeeping, plus proficiency with office software, is ideal.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Excellent English reading/writing/speaking ability.
• Experience in administrative tasks and bookkeeping is preferred.
• Proficient with computer systems; Yardi experience is a plus.
• Strong organizational skills and ability to meet deadlines.

Responsibilities

• Assist Department Heads with data entry in Yardi and maintain records.
• Supervise the Receptionist; provide coaching and mentoring.
• Serve as HR and accounting liaison for the community.
• Prepare memos, reports, and other documents as requested.
• Handle deposits, petty cash, and monthly reconciliation tasks.
• Coordinate and support staffing/hiring processes.

Skills

Administrative experience

Bookkeeping

Payroll

Accounts payable

Accounts receivable

Yardi

Multiline phone system

Strong organization

Education

Associates degree

Bachelor's degree preferred

Tools

Yardi

Office software

Job description

Commonwealth Senior Living at Charlottesville is seeking a Business Office Manager to oversee administrative and business functions at the community. The role supports the Executive Director and handles data entry in Yardi, payroll, AP/AR, and reporting.

The candidate should have at least an associate degree (bachelor’s preferred) and strong English skills. A background in administration and bookkeeping, plus proficiency with office software, is ideal.