Administrative & Projects Coordinator

GetJobSmart; Newark (NJ); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Professional development opportunities

Job summary

Birch Meadows Solutions in Newark, NJ, is seeking a detail-oriented Administrative Assistant for a full-time role. Salary range $38,000–$47,139 per year, with benefits including health insurance and retirement plans.

The job involves calendar management, scheduling, meeting coordination, and maintaining records in a fast-paced environment. You will support project tasks, prepare documents, and assist with client communications while collaborating with a team of consultants and professionals.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree in Business Administration, Office Management, or related field required.
• 1–3 years of administrative experience preferred.
• Proficient in Microsoft Office Suite, especially Outlook and Excel.
• Strong organizational and time-management skills and excellent communication.

Responsibilities

• Manage office administrative tasks including scheduling, correspondence, and record-keeping.
• Assist in preparing and organizing meeting materials and agendas.
• Coordinate with team members to ensure timely and accurate completion of projects.
• Handle client communications, including emails, phone calls, and appointments.
• Assist with preparation of reports and presentations for internal and external stakeholders.
• Maintain and update office databases and filing systems.

Skills

Strong organizational skills

Excellent communication

Time management

Ability to multitask

Education

Bachelor's degree in Business Administration / Office Management or related field

High school diploma or equivalent

Tools

Microsoft Office Suite (Outlook, Excel)

Job description

Birch Meadows Solutions in Newark, NJ, is seeking a detail-oriented Administrative Assistant for a full-time role. Salary range $38,000–$47,139 per year, with benefits including health insurance and retirement plans.

The job involves calendar management, scheduling, meeting coordination, and maintaining records in a fast-paced environment. You will support project tasks, prepare documents, and assist with client communications while collaborating with a team of consultants and professionals.