Administrative Assistant

Birch Meadows Solutions; Newark (NJ); Presencial; USD 38.000 - 47.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Retirement plans

Professional development opportunities

Descripción de la vacante

Birch Meadows Solutions in Newark, NJ, is seeking a detail-oriented Administrative Assistant for a full-time role. Salary range $38,000–$47,139 per year, with benefits including health insurance and retirement plans.

The job involves calendar management, scheduling, meeting coordination, and maintaining records in a fast-paced environment. You will support project tasks, prepare documents, and assist with client communications while collaborating with a team of consultants and professionals.

Formación

• High school diploma or equivalent required.
• Bachelor's degree in Business Administration, Office Management, or related field required.
• 1–3 years of administrative experience preferred.
• Proficient in Microsoft Office Suite, especially Outlook and Excel.
• Strong organizational and time-management skills and excellent communication.

Responsabilidades

• Manage office administrative tasks including scheduling, correspondence, and record-keeping.
• Assist in preparing and organizing meeting materials and agendas.
• Coordinate with team members to ensure timely and accurate completion of projects.
• Handle client communications, including emails, phone calls, and appointments.
• Assist with preparation of reports and presentations for internal and external stakeholders.
• Maintain and update office databases and filing systems.

Conocimientos

Strong organizational skills

Excellent communication

Time management

Ability to multitask

Educación

Bachelor's degree in Business Administration / Office Management or related field

High school diploma or equivalent

Herramientas

Microsoft Office Suite (Outlook, Excel)

Descripción del empleo

Birch Meadows Solutions seeks a detail-oriented Administrative Assistant for a FULL_TIME position in Newark, NJ. This role involves supporting operations and ensuring smooth day-to-day activities. Salary range is $38,000 - $47,139.

As an Administrative Assistant, you will be responsible for managing the office calendar, scheduling appointments, and coordinating meetings with various departments or external clients. This role involves handling office supplies, including ordering, restocking, and maintaining inventory to ensure a well-stocked and organized workspace. You will also assist with client communications, which may include answering phones, drafting emails, and preparing documents for meetings or presentations. Additionally, you will support project management by assisting with task delegation, tracking progress, and ensuring deadlines are met. Maintaining office records is another key responsibility, which includes filing documents, updating databases, and ensuring all information is accurate and up-to-date. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

You will work in a collaborative environment with a team of consultants and professionals. The workplace is located in Newark, NJ, with a focus on environmental management and sustainability solutions.

The salary range for this position is between $38,000 and $47,139 per year, inclusive of various benefits. These benefits include comprehensive health insurance coverage, which may encompass medical, dental, and vision plans. Employees are also eligible for retirement plans, such as a 401(k) or pension scheme, to help them save for their future. Additionally, the company offers professional development opportunities, which may include training programs, workshops, or certifications to enhance employees' skills and advance their careers. These benefits are designed to support employees' overall well-being and growth within the organization.

To excel in this role, you should have a high school diploma or equivalent, 1-2 years of administrative experience, proficiency in Microsoft Office Suite, and strong organizational skills.

What you will do:

1. Manage office administrative tasks including scheduling, correspondence, and record-keeping.
2. Assist in preparing and organizing meeting materials and agendas.
3. Coordinate with team members to ensure timely and accurate completion of projects.
4. Handle client communications, including emails, phone calls, and appointments.
5. Assist with the preparation of reports and presentations for internal and external stakeholders.
6. Maintain and update office databases and filing systems.

What we need:

1. Bachelor's degree in Business Administration, Office Management, or a related field.
2. 1-3 years of experience in an administrative role, preferably in a consulting firm.
3. Proficient in Microsoft Office Suite, particularly Outlook and Excel.
4. Strong organizational and time-management skills.
5. Excellent communication and interpersonal skills.
6. Ability to work independently and as part of a team.