School Operations & Administrative Specialist

Birch Family Services; New York (NY); On-site; USD 52,000 - 72,000; Full time

Job summary

Birch Family Services in New York, NY seeks an Administrative Services Specialist to support the Principal and staff with a broad range of duties including scheduling, secretarial and bookkeeping tasks, payroll, attendance, and record-keeping. The role may involve coordinating with families on school policies and participating in safety committees.

The successful candidate will demonstrate strong communication, organizational and interpersonal skills, plus the ability to manage multiple

Qualifications

• Strong written and verbal communication skills.
• Sound working knowledge of computer software including all components of Microsoft Office.
• Ability to handle multiple priorities, meet deadlines and delegate well.
• Excellent interpersonal and analytic skills.

Responsibilities

• Schedule appointments, respond to callers and visitors, support administrative staff as needed.
• Provide secretarial and bookkeeping support as needed.
• Perform or supervise administrative tasks including payroll, attendance, record keeping and reporting, benefits, surveys, emergency contacts, maintaining privacy of student and staff records.
• May function as the Fire Marshall.
• Interface with families regarding school policies and student needs.
• Participate in committees such as school safety, emergency preparedness, administrative planning.
• Maintain automated reporting systems for the school.
• Comply with regulatory requirements and school policy; maintain clean and organized work areas.
• Complete MAT (Medical Administration Training) certification and renewal processes as required.
• Maintain professional relationships with team, parents, staff, supervisors, and outside agencies.

Skills

Written & verbal communication

Microsoft Office proficiency

Multitasking & deadlines

Interpersonal & analytic skills

Education

High school diploma

College degree preferred

Job description

Birch Family Services in New York, NY seeks an Administrative Services Specialist to support the Principal and staff with a broad range of duties including scheduling, secretarial and bookkeeping tasks, payroll, attendance, and record-keeping. The role may involve coordinating with families on school policies and participating in safety committees.

The successful candidate will demonstrate strong communication, organizational and interpersonal skills, plus the ability to manage multiple