Administrative & Projects Coordinator

Snowbird Agility, Inc.; Cambridge (MD); On-site; USD 42,000 - 66,000; Full time

Job summary

OnlyPlants is seeking an organized Administrative Coordinator to provide administrative, operational, and coordination support across internal projects and day-to-day business activities. This role keeps initiatives on track, ensures decisions are followed through, coordinates meetings, maintains documentation, and handles customer inquiries with a proactive mindset.

The ideal candidate handles multiple priorities, communicates effectively, and takes initiative to prevent important details from

Qualifications

• 2-4 years of administrative coordination, office administration, project support, or similar role.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to maintaining accurate records and documentation.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and SharePoint.
• Experience coordinating meetings, maintaining calendars, preparing meeting minutes, and tracking action items.
• Strong customer service skills and a professional, solutions-oriented approach.

Responsibilities

• Develop and maintain a process for tracking outstanding tasks, pending decisions, unresolved issues, and project dependencies.
• Establish clear task ownership, deadlines, and follow-up procedures to support timely resolution.
• Conduct research and gather information as directed to support OnlyPlants initiatives and business decisions.
• Clarify research objectives, identify required data, organize findings, and present information in a clear, useful format.
• Maintain, organize, and manage project documentation within the Gardening App SharePoint site.
• Provide general administrative and operational support to team members to facilitate execution of business priorities.

Skills

Organization

Communication

Initiative

Problem Solving

Adaptability

Accountability

Customer Focus

Education

High school diploma or equivalent

Associate degree or administrative training

Tools

Microsoft Office (Outlook, Word, Excel, SharePoint)

CRM systems

Microsoft Teams

SharePoint

Ticketing platforms

Project management tools

Job description

OnlyPlants is seeking an organized Administrative Coordinator to provide administrative, operational, and coordination support across internal projects and day-to-day business activities. This role keeps initiatives on track, ensures decisions are followed through, coordinates meetings, maintains documentation, and handles customer inquiries with a proactive mindset.

The ideal candidate handles multiple priorities, communicates effectively, and takes initiative to prevent important details from