Sr. Subcontract Administrator - REMOTE

System One; Tulsa (OK); Remote; USD 57,859 - 61,992; Full time

Benefits offered by this job

Health and welfare benefits coverage

401(k) plan

Job summary

A leading workforce solutions provider is seeking a Senior Subcontract Administrator to manage the full lifecycle of subcontracts. This role requires strong negotiation skills and a history of supporting federally funded programs. The ideal candidate will have a Bachelor's degree and over 10 years of progressive experience in a procurement role. The position operates under a remote work model and offers competitive compensation between $42 and $45 hourly.

Qualifications

• 10+ years of progressive experience in procurement and subcontract administration.
• Excellent written and verbal communication skills.
• Strong ability to advise management and lead through project conditions.

Responsibilities

• Prepare source lists of qualified subcontractors.
• Partner with Business Development teams for subcontractor strategies.
• Evaluate subcontractor proposals and negotiate pricing.

Skills

Negotiating construction-type subcontracts

Managing subcontractor performance

Identifying and mitigating risks

Drafting various contract types

Maintaining compliant subcontract documentation

Proficient in MS Access, Word, Excel, PowerPoint, Teams, Outlook, SharePoint

Education

Bachelor’s Degree in Business Administration, Economics, or related field

Job description

Job Title: Sr. Subcontract Administrator

Type: 6 month contract with potential for extension in 2026

Compensation: $42 - $45 hourly

Contractor Work Model: Remote

Hours: 8:00 AM - 5:00 PM

Overview

System One is seeking an experienced Senior Subcontract Administrator to support proposal efforts and awarded programs within the Engineered Systems Business Unit. This role serves as the primary subcontract administrator responsible for independently managing the full lifecycle of subcontracts—from initiation through closeout—while ensuring compliance with company policies and federal regulations. The ideal candidate has a strong background negotiating construction-type subcontracts, supporting federally funded programs, and providing proactive subcontract support for large-scale domestic and international projects.

Minimum Requirements

• Proven experience drafting, negotiating, and managing long-term, risk-averse subcontracts for design/build and general construction management on federally funded programs.
• Skilled in managing subcontractor performance under Davis-Bacon, Bonding, Liquidated Damages, and other construction-related requirements.
• Experience identifying and mitigating subcontractor performance issues or risks during program execution.
• Knowledgeable in drafting and awarding various contract types, including FFP, FFP LOE, CPFF Term/LOE, T&M, and IDIQ agreements.
• Strong understanding of FAR and CPSR compliance, with diversified experience maintaining compliant subcontract documentation.

Responsibilities

• Prepare recommended source lists of qualified subcontractors based on performance history and project requirements.
• Partner with Business Development teams to establish subcontractor teaming strategies and lead related negotiations.
• Develop and issue formal subcontractor solicitations, ensuring inclusion of flow-down requirements from the prime contract.
• Evaluate subcontractor proposals, negotiate pricing and terms, and prepare award documentation in accordance with CPSR and company procedures.
• Collaborate with internal stakeholders to ensure timely pre-award reviews, pricing validation, and risk assessment.
• Manage subcontract administration through all phases—execution, amendments, performance monitoring, and closeout.
• Partner with Program Management, Finance, and Contracts teams to align negotiation strategy and minimize risk exposure.
• Maintain accurate subcontract tracking records and prepare reports to support internal audits or leadership requests.
• Lead and train lower-level Subcontract Administrators and internal stakeholders on procurement best practices and compliance.
• Foster positive working relationships with internal teams and subcontractors to ensure seamless communication and issue resolution.

Requirements

• Bachelor’s Degree in Business Administration, Economics, or related field.
• Minimum 10+ years of progressive experience in procurement and subcontract administration for large-scale engineering and construction projects.
• Strong ability to advise management, develop and communicate new concepts, and lead through evolving project conditions.
• Excellent written and verbal communication skills; proven ability to engage across all organizational levels.
• Ability to coach, mentor, and provide guidance to junior team members.
• Exceptional organizational and time-management skills—able to manage multiple priorities with precision in a fast-paced, deadline-driven environment.
• Demonstrated independence and accountability; capable of representing System One on subcontract matters with vendors and internal teams.
• Proficient in MS Access, Word, Excel, PowerPoint, Teams, Outlook, and SharePoint, with the ability to learn new applications.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #236-Eng Pasadena