Administrative Project Coordinator - Manufacturing Ops

Gotion, Inc.; Manteno (IL); Sur place; USD 65 000 - 75 000; Plein temps

Résumé du poste

Gotion Inc. is seeking an Administrative Specialist – Project Coordination to support planning, coordination, tracking, and completion of administrative, facilities, and operational projects in a manufacturing setting.

The role requires organizing multiple projects, proactive communication, and strong attention to detail. The candidate will manage schedules, trackers, and reporting while coordinating with Administration, Facilities, HR, Finance, Procurement, IT, Safety, Security, and Operations.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 3–5 years of experience in project coordination, administration, facilities operations, or related work.
• Experience coordinating multiple projects, vendors, schedules, and deadlines.
• Proficient in Microsoft Office, especially Excel, PowerPoint, Word, and Outlook.
• Strong communication, organization, and multitasking skills.
• Ability to maintain project trackers, prepare reports, and monitor budgets.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and manage competing priorities.
• Professional, dependable, discreet, and collaborative.
• Maintains confidentiality, sound judgment, and respectful workplace conduct.

Responsabilités

• Project Planning and Coordination from planning through completion.
• Develop and maintain project schedules, task lists, trackers, and deadlines.
• Coordinate project meetings, vendor discussions, and follow-up activities.
• Monitor progress and escalate delays to Senior Office Manager.
• Track status, priorities, deadlines, budgets, and next steps.
• Prepare regular updates highlighting progress and risks.
• Coordinate with Administration, Facilities, HR, Finance, IT, and others.
• Coordinate vendor and contractor activities and documentation.
• Support facilities improvements, office moves, and workspace changes.
• Track project expenses and assist with budget reporting.

Connaissances

Microsoft Office

Excel

PowerPoint

Outlook

Communication

Organization

Multitasking

Attention to detail

Problem solving

Independence

Collaboration

Formation

Bachelor's degree or equivalent

Outils

Microsoft Office suite

Description du poste

Gotion Inc. is seeking an Administrative Specialist – Project Coordination to support planning, coordination, tracking, and completion of administrative, facilities, and operational projects in a manufacturing setting.

The role requires organizing multiple projects, proactive communication, and strong attention to detail. The candidate will manage schedules, trackers, and reporting while coordinating with Administration, Facilities, HR, Finance, Procurement, IT, Safety, Security, and Operations.