Administrative Project Coordinator

Taylor Construction; Chicago (IL); On-site; USD 55,000 - 65,000; Full time

Job summary

A leading construction company is seeking a Project Coordinator to support project management and administrative tasks. The role involves maintaining project workflows, coordinating with subcontractors, managing documents, and overseeing basic accounting functions. The ideal candidate will thrive in a fast-paced environment with strong organizational and communication skills.

Benefits

Year-end bonuses

Opportunities for growth

Qualifications

• Experience in construction, project coordination, or administrative roles preferred.
• Comfortable using Buildertrend and project management tools.
• Self-starter, strong attention to detail.

Responsibilities

• Assist in managing project workflows and coordination with subcontractors.
• Handle accounting processes including invoicing and document management.
• Maintain organized file systems and support internal coordination.

Skills

Organizational skills

Communication skills

Attention to detail

Tools

Buildertrend

Google Drive

Microsoft Office

Job description

Job Description

Job Description

About Us:

We are a custom residential construction company dedicated to delivering high-quality homes and exceptional service. We are seeking a highly organized and detail-oriented Project Coordinator to support our project management and administrative operations. This role is integral to ensuring the smooth execution of our construction projects and the day-to-day functioning of our office.

Position Summary:

The Project Coordinator will assist in managing project workflows, coordinating with subcontractors, supporting accounting processes, and maintaining organized systems for communication and documentation. You’ll play a key role in keeping projects on track and ensuring our team is set up for success.

Key Responsibilities:

Project Management Support:

• Maintain internal project tracker
• Draft and distribute agenda emails
• Take and organize meeting notes
• Assist with project organization in Fellow App
• Prepare and manage bid packages via Buildertrend (BT)
• Track to-do lists and follow-ups in BT

Accounting & Admin:

• Manage autopayments and deposits
• Collect W-9s and Certificates of Insurance (COIs)
• Prepare and track subcontractor agreements
• Maintain purchasing documentation
• Process invoices and credit card transactions
• Coordinate credit applications and vendor terms
• Organize and distribute checks

File & Document Management:

• Maintain organized file systems in Google Drive and Buildertrend

Buildertrend Coordination:

• Input project information
• Provide internal support on Buildertrend how-to's and training

Office Management:

• Order office supplies from Office Depot and Amazon
• Handle postage and FedEx shipping needs

Qualifications:

• Experience in construction, project coordination, or administrative roles (preferred)
• Strong organizational and communication skills
• Comfortable using Buildertrend, Google Drive, and project management tools
• Basic knowledge of accounting procedures
• Proficient with Microsoft Office and digital communication tools
• Self-starter with strong attention to detail

Compensation:
Salary $55K - $65K - Commensurate with experience and includes yearly end of year bonuses and opportunities for growth.