Creative Project Coordinator

ZipRecruiter; Miami (FL); Remote; USD 45,000 - 65,000; Full time

Job summary

A leading company is seeking a detail-oriented Project Coordinator for their 3D Creative Services team. This fully remote position manages multiple projects, focusing on coordinated efforts between internal teams and vendors. With responsibilities ranging from tracking progress to supporting quality control, the role is perfect for candidates with a degree and background in project management. Familiarity with tools like Asana and Airtable will enhance success in this collaborative, fast-paced environment.

Qualifications

• Experience in project-based roles like internships or administrative positions.
• Ability to interpret architectural plans and CAD drawings.
• Skills required include organizational ability, multitasking, and proficiency with Microsoft Office.

Responsibilities

• Organize and track multiple projects, ensuring timely progress.
• Coordinate project hand-offs to external vendors.
• Monitor project progress and provide status updates.

Skills

Organizational skills

Multitasking

Attention to detail

Education

Associate’s or Bachelor’s degree in business, project management, construction management, architecture, or a related field

Tools

Asana

Airtable

Smartsheet

Microsoft Office Suite

Job description

Job DescriptionJob Description

FULLY REMOTE OPPORTUNITY!

Project Coordinator – 3D Creative Services

A growing 3D Creative Services team is seeking a detail-oriented project coordinator to manage project intake, coordinate with internal teams and external vendors, and ensure project timelines and requirements are met. This role will oversee multiple projects, focusing on intake and room-building processes while ensuring high-quality deliverables for marketing initiatives.

Key Responsibilities

• Organize and track multiple projects across different pipelines, ensuring timely progress.
• Coordinate project hand-offs to external vendors, ensuring they have necessary information.
• Monitor project progress, provide status updates, and address potential delays.
• Maintain accurate records in Airtable, vendor portals, spreadsheets, and Teams.
• Submit and manage prop requests to support room-building efforts.
• Use internal tools to prepare rooms for development.
• Build strong relationships with internal teams and vendors to streamline workflows.
• Identify and resolve process or technology bottlenecks.
• Support quality control efforts to ensure deliverables meet project standards.
• Assist in developing new initiatives, providing operational support as needed.

Qualifications

• Associate’s or bachelor’s degree in business, project management, construction management, architecture, or a related field.
• Experience in project-based roles, such as internships, assistant, or administrative positions.
• Familiarity with project management software like Asana, Airtable, or Smartsheet.
• Ability to interpret architectural plans, CAD drawings, site maps, and specifications.
• Strong organizational and multitasking skills with a keen attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

This role offers the opportunity to work in a collaborative, fast-paced environment, ensuring seamless project execution within the 3D Creative Services pipeline.