Administrative & Project Coordination Specialist

Paylocity; York (York County); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Employee Ownership (ESOP)

Health and Wellness

Financial Security

Work-Life Harmony

Job summary

Barton Associates, a premier engineering firm, seeks an organized Administrative Assistant for its Raleigh office. You will support office operations, assist with travel, scheduling, and marketing activities, and help prepare construction drawings and specifications.

Ideal candidates have strong organizational and communication skills, with proficiency in Microsoft Office. The role offers diverse responsibilities across corporate services and project documentation, plus ESOP benefits.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s preferred.
• Strong administrative, office coordination or project coordination experience is preferred.
• Excellent written and verbal communication with a professional, service-oriented approach.
• Proficient with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to learn new software, processes, and document-control requirements while collaborating across departments.

Responsibilities

• Office support as primary administrative resource for Raleigh office; maintain organized, welcoming environment; coordinate supplies and vendors; greet visitors and candidates.
• Coordinate employee and business travel, including flights, hotels, rental cars, itineraries, and details.
• Manage calendars, meetings, internal events, and meeting materials; support staff and leadership with requests.
• Support marketing activities by coordinating registrations, schedules, materials, shipments, travel, and deadlines.
• Learn Barton’s specification Program VisiSpecs and assist in creating/editing technical and construction specifications.
• Assist with Construction Services processes and distribution of drawings, specifications, and documents.
• Maintain document control, naming conventions, and electronic records; retrieve documents as needed.
• Collaborate with engineers, designers, project managers, and teams to ensure accurate, complete project documents.
• Identify opportunities to improve administrative processes for efficiency and consistency.

Skills

Organizational skills

Attention to detail

Multitasking

Excellent communication

Professional, service-oriented

Education

High school diploma or equivalent

Associates or Bachelors preferred

Tools

Microsoft Office (Outlook)

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Barton Associates, a premier engineering firm, seeks an organized Administrative Assistant for its Raleigh office. You will support office operations, assist with travel, scheduling, and marketing activities, and help prepare construction drawings and specifications.

Ideal candidates have strong organizational and communication skills, with proficiency in Microsoft Office. The role offers diverse responsibilities across corporate services and project documentation, plus ESOP benefits.