Office Assistant

AKS Engineering & Forestry; Bend (OR); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health coverage

401(k) match

Paid holidays

Weekly team lunches

Top Workplace recognition

Job summary

AKS in Bend, Oregon, is seeking an Office Assistant to join the administrative team. You will be the first point of contact, manage reception, coordinate documents, and support project teams across land development, energy, and infrastructure projects.

The ideal candidate is proficient with Microsoft Office, has strong written and verbal communication, excellent organizational skills, and a proactive, self-motivated attitude.

Qualifications

• Excellent written and verbal communication skills and attention to detail.
• Strong organizational skills and ability to manage multiple tasks.
• Self-motivated and proactive; must have a valid driver’s license.

Responsibilities

• Reception/Front Desk: be the first point of contact for clients and visitors.
• Conference Room Management: organize and maintain rooms for meetings.
• Client Engagement: engage with clients in person and by phone.
• Office Supplies Management: keep stock of pens, plotter paper, snacks, and lunches.
• Document Management: organize project-related files and communications.
• Filing Systems: maintain electronic filing and track deadlines.
• Administrative Support: assist with word processing and spreadsheets.
• Project Coordination: support project managers and facilitate communication.

Skills

Excellent written and verbal comms

Strong organizational skills

Self-motivated and proactive

Tools

Microsoft Office Suite

Office equipment handling

Photocopying & scanning

Job description

At AKS, we are growing and building for the future. We bring together multidisciplined experts across the land development, energy, and infrastructure markets to take on bigger challenges and deliver solutions that make a real difference. Our teams combine creativity, technical excellence, and a collaborative, hands-on approach to solve complex problems and deliver results our clients and communities can count on. We take pride in our work and our ability to provide opportunities for our teams, support each other’s growth, and look ahead to what’s next. When you join AKS, you will find opportunities to take ownership of meaningful projects, learn, lead, and make an impact from day one.

We’re excited to announce an opening for an Office Assistant to join our administrative team in Bend, Oregon. If you’re eager to be part of a respected and dynamic organization that supports diverse development, energy, and infrastructure projects, this is your chance to join a talented team where your contributions make a real impact.

What You’ll Do

• Reception/Front Desk: Serve as the first point of contact for clients and visitors, providing a welcoming and professional presence.
• Conference Room Management: Organize and maintain conference rooms, ensuring they are ready for meetings and events.
• Client Engagement: Engage with clients in a friendly and professional manner, both in person and over the phone.
• Office Supplies Management: Keep the office stocked with critical materials, from pens to plotter paper to snacks and Wednesday lunches.
• Document Management: Organize and maintain project-related documents and communication records.
• Filing Systems: Maintain electronic filing systems and track deadlines.
• Administrative Support: Assist with word processing, project filing, and spreadsheet tasks.
• Project Coordination: Support project managers, manage documentation, and facilitate communication.
• Communication: Communicate with project teams and clients via various channels.
• Proposal Assistance: Help prepare and track client proposals and agreement letters.
• Documentation: Assist with written documentation and project correspondence.
• General Support: Perform additional administrative tasks as needed.

Who You Are

• Experience: Proficient with Microsoft Office Suite and office equipment (photocopies, scanning, etc.).
• Skills: Excellent written and verbal communication skills. Strong organizational skills with close attention to detail.
• Attributes: Self-motivated and proactive. Must have a valid driver’s license.

Nice to Have

• Experience in a similar administrative or project coordination role in the engineering and construction industry is a huge plus.

Why AKS?

At AKS, we believe your work should support your life, not the other way around. Here\'s what you can count on when you join our team:

• Meaningful Growth: Whether you're just starting out or looking to advance, we offer hands-on training, mentorship, and clear paths for professional development so you can grow with purpose.
• Real Collaboration: Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
• Respect for Your Time: We value work-life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
• Benefits That Care: You’ll have access to health coverage that supports your total well-being, plus a 401(k) match, paid holidays, and more resources to help you thrive.
• Weekly Team Lunches: Take a break and recharge with your teammates, we believe food brings people together.
• Culture That Connects: We invest in experiences that build strong teams and strong communities.
• A Place People Love to Work: We’ve been named one of the Top Workplaces year after year.

Join us and be part of a team that values your contributions, celebrates initiative, and is committed to doing things the right way for our employees, clients, and communities.