Administrative Programs Specialist

Arizona State University; Tempe (AZ); On-site; USD 30,000 - 33,000; Full time

Job summary

Arizona State University’s W. P. Carey School of Business, Graduate Programs Office, seeks an organized Administrative Support Assistant 2. The role handles phones, visits, and inquiries, supports calendars, travel, and office operations, and maintains confidential information with discretion.

Ideal candidates will have a high school diploma and 2 years of related experience or equivalent, with strong communication and problem-solving skills in a service-oriented environment.

Qualifications

• High School Diploma and 2 years of related experience or equivalent.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience in a higher education/university environment is a plus.

Responsibilities

• Answers phones, greets visitors, and directs questions to appropriate offices.
• Open/close office; support building access; coordinate maintenance and parking.
• Order and inventory supplies and equipment per department guidelines.
• Maintain Purchasing Card; process purchases and reconcile thoroughly.
• Receive and send shipments; manage interoffice mail and deliveries.
• Prepare agendas, minutes, and coordinate events; support leadership calendars.
• Assist with travel arrangements and prep materials; maintain databases.

Skills

Phone handling

Customer service

Detail oriented

Calendar management

Travel arrangements

Office administration

Education

High School Diploma

Tools

Microsoft Office

Dropbox

Google Drive

Slack

PeopleSoft

Job description

Arizona State University’s W. P. Carey School of Business, Graduate Programs Office, seeks an organized Administrative Support Assistant 2. The role handles phones, visits, and inquiries, supports calendars, travel, and office operations, and maintains confidential information with discretion.

Ideal candidates will have a high school diploma and 2 years of related experience or equivalent, with strong communication and problem-solving skills in a service-oriented environment.