Graduate Programs Admin Specialist

Arizona-State-University; Tempe (AZ); On-site; USD 30,000 - 33,000; Full time

Job summary

Arizona State University’s W. P. Carey School of Business Graduate Programs Office seeks an organized Administrative Support Assistant 2 to deliver efficient office operations, handle sensitive information confidentially, and provide frontline service to staff, faculty, and administrators.

You will manage calendars, coordinate travel, process purchasing, prepare reports, and assist with onboarding and general operations in a busy campus setting.

Qualifications

• High School Diploma or equivalent and 2 years of related experience.
• Demonstrated organization, attention to detail, and communication skills.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Answer phones, greet visitors, and route inquiries.
• Open/close office, manage building access and maintenance requests.
• Order supplies, manage purchasing card, reconcile purchases.
• Handle shipping/receiving and interoffice mail.
• Prepare reports, calendars, databases, and spreadsheets.
• Arrange travel and prepare itineraries.
• Support onboarding and general operations.

Skills

Phone support

Calendar management

Data entry / reporting

Attention to detail

Education

High School Diploma

Job description

Arizona State University’s W. P. Carey School of Business Graduate Programs Office seeks an organized Administrative Support Assistant 2 to deliver efficient office operations, handle sensitive information confidentially, and provide frontline service to staff, faculty, and administrators.

You will manage calendars, coordinate travel, process purchasing, prepare reports, and assist with onboarding and general operations in a busy campus setting.