Graduate Programs Administrative Specialist

asu; Tempe (AZ); On-site; USD 30,000 - 33,000; Full time

Job summary

Arizona State University’s W. P. Carey School of Business, Graduate Programs Office, seeks an organized Administrative Support Assistant 2. The role supports busy staff and faculty, handles phones, scheduling, travel, and purchasing with discretion and integrity.

You will join a service‑oriented team in a large university environment, interacting with multiple departments and maintaining accurate records, calendars, and reports while providing professional, confidential administrative support.

Qualifications

• High School Diploma and two years of experience in the relevant area or an equivalent combination of education and experience.
• Experience in a higher education/university environment is preferred.
• Strong communication and organizational skills are required.

Responsibilities

• Answers phones, greets visitors, directs inquiries to appropriate offices.
• Supports building access, maintenance requests, and parking validations.
• Orders and inventories supplies and equipment per department guidelines.
• Maintains Purchasing Card and reconciles purchases with proper documentation.
• Receives and handles shipments via FedEx, UPS, and internal mail.
• Assists leadership with calendars, travel plans, and reports.

Skills

Microsoft Office Suite

Record keeping

Communication skills

Customer service

Education

High School Diploma

Tools

Dropbox

Google Drive

Slack

PeopleSoft

Job description

Arizona State University’s W. P. Carey School of Business, Graduate Programs Office, seeks an organized Administrative Support Assistant 2. The role supports busy staff and faculty, handles phones, scheduling, travel, and purchasing with discretion and integrity.

You will join a service‑oriented team in a large university environment, interacting with multiple departments and maintaining accurate records, calendars, and reports while providing professional, confidential administrative support.