Administrative Programs Coordinator

Seminole State College of Florida; Sanford (FL); On-site; USD 23,000 - 25,000; Full time

Job summary

Seminole State College of Florida is seeking an Administrative Program Support Specialist to provide clerical and administrative support across the department. Responsibilities include handling calls, documents, and a comprehensive news database, plus calendar and budget tasks.

The role requires a high school diploma and at least one year of clerical experience, with associates degree preferred. The position is office-based with flexible hours, assisting with events and staff coordination.

Qualifications

• Graduation from an accredited high school or possession of an acceptable equivalency diploma.
• One year of administrative or clerical support experience.

Responsibilities

• Answers telephone and facilitates communication flow for the department.
• Types, revises, proofs, and prints letters, memos, reports, and other documents.
• Creates and maintains a comprehensive database of college news stories from print and electronic media.
• Assists with the creation and maintenance of mailing list databases for events.
• Maintains the Director's and/or unit’s calendar.
• Manages attendance, leave and payroll records for monthly reports.
• Makes travel and lodging arrangements as needed.
• Oversees budgets by analyzing, tracking expenditures, and vendor payments.
• Manages office supplies inventory and processes purchase orders.
• Maintains office equipment and aids staff with software.
• Supports room reservations and meeting coordination; may take minutes.

Skills

Verbal communication

Organizational skills

Time management

Education

High school diploma or GED

Associate degree preferred

Tools

Word processing software

Spreadsheet software

Database software

Job description

Seminole State College of Florida is seeking an Administrative Program Support Specialist to provide clerical and administrative support across the department. Responsibilities include handling calls, documents, and a comprehensive news database, plus calendar and budget tasks.

The role requires a high school diploma and at least one year of clerical experience, with associates degree preferred. The position is office-based with flexible hours, assisting with events and staff coordination.