ADMINISTRATIVE PROGRAM SPECIALIST-B

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Parental Leave

Insurance Coverage

Holidays and Leave

Job summary

The State of Louisiana's Office of Juvenile Justice seeks an Administrative Program Specialist B to support statewide transportation, property management, and risk-management functions from Baton Rouge. You will ensure accurate fleet and property records, support certifications, and assist with claims and reporting while coordinating with agency leadership.

Ideal candidates value organization, compliance, and training across multiple facilities and play a key role in policy implementation and

Qualifications

• Four years of experience in administrative services, or six years in any field with one year in admin services.
• Bachelor’s degree plus one year of admin services OR an advanced degree may substitute for work experience.
• Experience substitutions: every 30 semester hours count as one year toward the six years.
• Familiarity with fleet, property, risk-management processes is a plus.

Responsibilities

• Oversees statewide fleet operations for 200+ vehicles, including compliance monitoring and procurement.
• Manages property control for 2,580+ tagged items across facilities and regional offices.
• Audits facility entries and asset systems for accuracy; coordinates external audits.
• Provides statewide training on fleet, property, purchasing, and risk-management procedures.
• Manages warehouse and inventory systems, certification documentation, and surplus transfers.
• Processes risk-management claims and coordinates with adjusters and regulators.

Skills

Accepting Direction

Accountability

Making Accurate Judgments

Managing Resources

Ethics and Integrity

Adapting to Change

Education

Four years of experience in administrative services

Six years of full-time work experience in any field plus one year in admin services

Bachelor's degree plus one year of admin services

Advanced degree

Tools

Protégé

Job description

State Police Bldg/ First Floor

About This Job

Office of Juvenile Justice

Central Office

State Police Bldg/ First Floor

7919 Independence Blvd., Baton Rouge, LA 70806

https://ojj.la.gov/location/ojj-central-office

The Office of Juvenile Justice is seeking a detail-oriented Administrative Program Specialist B to support statewide operations in transportation, property management, and risk-management functions. This role is ideal for someone who excels in organization, compliance, and coordinating high-volume administrative processes across multiple facilities and regional offices.

In this position, you’ll help ensure accurate fleet and property records, support statewide inventory and certification processes, assist with claims and reporting, and maintain strong communication with state partners and agency leadership. You’ll also contribute to policy implementation, staff training, and the overall efficiency of OJJ’s administrative systems.

If you’re dependable, analytical, and committed to maintaining high standards of accuracy and accountability, this role offers a meaningful opportunity to support OJJ’s mission and statewide operations.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: Follows direction reliably, adjusts to feedback, and completes tasks on time.
• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Making Accurate Judgments: Makes timely, well-reasoned decisions using available info, context, and trade-offs.
• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to Change: Adjusts quickly and stays effective during change.

Minimum Qualifications

Four years of experience in administrative services; OR

Six years of full-time work experience in any field plus one year of experience in administrative services; OR

A bachelor's degree plus one year of experience in administrative services; OR

An advanced degree.

Experience Substitution

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

Job Duties and Other Information

• Oversees statewide fleet operations for 200+ vehicles, including compliance monitoring, log audits, maintenance coordination, and vehicle procurement/surplus actions.
• Manages property control for 2,580+ tagged items across secure care facilities and regional offices, ensuring accurate tagging, inventory, certifications, and LPAA compliance.
• Audits facility and regional entries in Protégé and asset management systems, correcting errors and ensuring statewide accuracy.
• Coordinates external audits with LPAA, OSP, OLA, and other regulatory agencies for fleet, property, and warehouse operations.
• Provides statewide training to staff on fleet, property, purchasing, and risk-management procedures.
• Manages warehouse and inventory systems including file maintenance, certification documentation, and surplus transfers.
• Processes risk-management claims by gathering documentation, coordinating with adjusters, tracking payments, and submitting quarterly exposure reports.
• Handles purchasing needs for fleet-related goods and services, ensuring compliance with procurement rules and 156b requisition requirements.
• Acts as liaison with LPAA, ORM, DMV, private insurers, auditors, vendors, and agency leadership to resolve issues and maintain compliance.
• Maintains regulatory expertise by studying laws, attending trainings, updating procedures, and supporting internal training programs.

Position-Specific Details

Work Location: This vacancy is located at the Office of Juvenile Justice-Central Office in Baton Rouge, LA.

Appointment Type: Full-time, Probational

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

No Civil Service test score is required in order to be considered for this vacancy.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.

For Further Information About This Vacancy, Contact

Garilyn London

OJJ/ Human Resources

[e-mail]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

Up to six weeks paid parental leave

Holidays and Leave

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others