Administrative Coordinator 4

State of Louisiana; Baton Rouge (LA); On-site; USD 35,000 - 66,000; Full time

Benefits offered by this job

Insurance Coverage

Parental Leave

Holidays and Leave

Job summary

The Louisiana Department of Children and Family Services (DCFS) is seeking an Administrative Coordinator 4 for the Tangipahoa Parish Child Support Enforcement Office in Amite, LA. The role focuses on front-line customer service, clerical duties, and administrative support to ensure smooth operations in the office.

Primary duties include handling expenditures, purchasing, payroll-related tasks, inventory, safety coordination, and reporting.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: every 15 semester hours earned equals six months of experience.
• Job specifications and official details can be found in the State Civil Service docs.

Responsibilities

• Provides clerical support to the Child Support Enforcement Manager and staff.
• Maintains record of expenditures, including tracking, monitoring, and reporting.
• Uses purchasing system to acquire goods necessary for the office operation.
• Manages funds for drug testing and court-ordered paternity testing.
• Monitors travel expense claims.
• Serves as personnel officer for the Child Support Enforcement Office.
• Conducts annual inventory on equipment at the office.
• Acts as safety coordinator and prepares annual safety audit packets (including driver training).
• Compiles and completes monthly, quarterly, and annual reports for higher level agency personnel.

Skills

Accepting Direction

Accountability

Policies & Procedures

Resource Management

Critical Thinking

Job description

Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

Department VISION

We care for the well-being and safety of Louisiana's people.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

This vacancy is located in Tangipahoa Parish- DCFS Child Support Enforcement Office in Amite, LA.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

We’re looking for an Administrative Coordinator 4 to serve as the first point of contact at the agency in our Child Support Enforcement Office in Tangipahoa Parish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

This position provides clerical, programmatic, and administrative support functions for staff, applicants and clients of the Tangipahoa Parish Child Support Enforcement office.

Competencies

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Minimum Qualifications

Three years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Provides clerical support to Child Support Enforcement Manager and staff.
• Maintains record of expenditures, including tracking, monitoring, and reporting.
• Utilizes purchasing system to purchase goods necessary for the operation of the office.
• Manages funds for drug testing and payment of court-ordered paternity testing.
• Monitors travel expense claims.
• Serves as personnel officer for the Child Support Enforcement Office.
• Conducts annual inventory on equipment at the Child Support Enforcement Office.
• Serves as safety coordinator and prepares annual safety audit packets to include driver training.
• Compiles and completes monthly, quarterly, and annual reports for submission to higher level agency personnel.

Position-Specific Details

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression: This position may be filled as a Administrative Coordinator 4.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Covington Region (Tangipahoa Parish)

Louisiana HB420 requires that all prospective DCFS employees complete and clear multiple background checks prior to employment with the agency.

NOTE: The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15.587.1 (c).

Must possess a valid driver's license & access to a personal vehicle before appointment.

Contact Information

Shelby Young

DCFS Human Resources

[e-mail]

DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

Benefits

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others