ADMINISTRATIVE PROGRAM MANAGER 3

Louisiana Department Of Transportation and Development; Baton Rouge (LA); On-site; USD 53,000 - 103,000; Full time

Job summary

The Louisiana Department of Transportation and Development is seeking an experienced administrative leader to oversee district business operations. The role supports Traffic Operations and the Central Repair Shop, managing financial, purchasing, inventory, and payroll functions to keep daily operations on track.

Successful candidates will apply sound judgment, ensure compliant processes, and work with section leadership to resolve issues while maintaining organized and accurate records.

Qualifications

• Six years of experience in administrative services or six years in any field plus three years in administrative services.
• Bachelor's degree plus three years in administrative services; or advanced degree plus two years in administrative services.
• Experience substitutions: every 30 credit hours equals one year of experience; max 120 credit hours.

Responsibilities

• Oversee fiscal and budget operations by monitoring expenditures and reconciling accounts.
• Supervise procurement and inventory operations and ensure compliance with DOTD policies.
• Manage payroll and administrative processes, ensuring timely and accurate payroll actions.
• Lead and supervise administrative staff with training and oversight.

Skills

Administrative skills

Budget operations

Procurement

Payroll

Education

Bachelor's degree in administrative services

Advanced degree in a related field

Job description

55/13062/APM3/08.25.26-ASAt DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About This Job

Section 55 - Asst Sec Operation

55/13062/APM3/08.25.26-ASAt DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About This Position

This position plays an important role in keeping the District’s business operations running smoothly and efficiently. As a key administrative leader supporting Traffic Operations and the Central Repair Shop, you will oversee the financial, purchasing, inventory, and payroll functions that help keep day-to-day operations on track. You’ll work closely with Section leadership and staff, use sound judgment to resolve issues, and ensure administrative processes are accurate, compliant, and well organized. This is a great opportunity for someone who enjoys working with people, managing details, and making sure the behind-the-scenes business functions are working as they should.

While in an official capacity, DOTD employees must comply with applicable Louisiana and Civil Services laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.

Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

Minimum Qualifications

• Six years of experience in administrative services; OR
• Six years of full-time work experience in any field plus three years of experience in administrative services; OR
• A bachelor's degree plus three years of experience in administrative services; OR
• An advanced degree plus two years of experience in administrative services.

Experience Substitution

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here .

Job Duties

Job Duties and Other Information

• Oversee fiscal and budget operations by monitoring expenditures, reconciling accounts, reviewing financial documents, analyzing budget trends, and assisting Section leadership with budget planning and requests.
• Supervise procurement and inventory operations by overseeing purchasing activities, warehouse operations, material distribution, inventory controls, and annual physical inventories while ensuring compliance with DOTD policies and procedures.
• Manage payroll and administrative processes by supervising payroll activities, reviewing time and attendance records, coordinating corrections with Timekeepers and Managers, and ensuring accurate coding and timely processing of payroll actions.
• Lead and support administrative staff by providing supervision, training, guidance, and oversight to ensure accurate and compliant business operations while maintaining confidential personnel, training, and performance records.

Position Specific Details

Appointment Type: Probational, Promotional, Job Appointment, or Detail to Special Duty

Compensation: This position is a AS-618 which ranges from $25.31 up to $49.66 per hour.

Contact Information

For further information about this vacancy contact: Kevin Reed, Chief Maintenance Engineer, 225-379-1916

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.