Administrative Program Coordinator II NE

Cleveland Clinic; Cleveland (OH); On-site; USD 31,000 - 44,000; Part time

Job summary

Cleveland Clinic in Cleveland, OH is seeking an Administrative Program Coordinator II to support ACGME-accredited training programs within the Neurological Institute and the Heart, Vascular & Thoracic Institute. This regular PRN position provides operational support, coordinates policy evaluation, and helps develop communications, databases and budget summaries.

You will function as liaison and as administrative, technical or operational resource, assist the Director with projects, lead

Qualifications

• Associate's Degree and three years of administrative or project management experience OR High School Diploma/GED and five years of experience OR Bachelor's Degree and one year of experience.
• Strong computer skills and experience with software applications.

Responsibilities

• Function as liaison and as administrative, technical or operational resource.
• Assist Director with projects and daily tasks.
• Lead orientation and records management activities and ensure standards are maintained.
• Develop and update interdepartmental education programs.
• Assist with scheduling, coordination, preparation and communication of meetings.
• Facilitate and attend meetings; record key outcomes.
• Identify milestones and deadlines and communicate project status.
• Research, analyze and organize information for presentations.
• Assist with large or complex projects and initiate or lead less complex projects.
• Manage expenses in Oracle, including reimbursements, invoices and procurement.
• Review and submit requests for travel and vacation.
• Coordinate didactic scheduling and room reservations.
• Analyze work hours and residency assignment schedules in QGenda.
• Assist with event planning (graduation, Match Day).
• Other duties as assigned.

Skills

Strong computer skills and experience

Experience with software applications

Education

Associate's Degree

High School Diploma/GED

Bachelor's Degree

Tools

QGenda

Oracle

Job description

Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic is recognized as one of the top hospitals in the nation. At Cleveland Clinic, you will receive endless support and appreciation and build a rewarding career with one of the most respected healthcare organizations in the world.

As an Administrative Program Coordinator II, you will function as a liaison and administrative, technical or operational resource, providing critical operational support to the ACGME-accredited training programs within the Neurological Institute and Heart, Vascular & Thoracic Institute. In this role, you will initiate or lead less complex projects, coordinate policy evaluation and implementation, identify operational improvement opportunities to create an efficient workplace and develop communications, databases and budget summaries.

This is a regular PRN position, with caregivers working days/evenings/nights/weekends between 7:00 a.m. - 4:00 p.m.

A caregiver who excels in this role will:

• Function as liaison and as administrative, technical or operational resource.
• Assist Director with projects and daily tasks.
• Lead orientation and records management activities and ensure standards are maintained.
• Develop and update interdepartmental education programs.
• Assist with scheduling, coordination, preparation and communication of meetings.
• Facilitate and attend meetings; record key outcomes.
• Identify key milestones and deadlines and proactively communicate project status and requirements to achieve results.
• Research, analyze and organize information for presentations.
• Assist department leadership with large or complex projects and initiate or lead less complex projects.
• Manage expenses in Oracle, including reimbursements, invoices and procurement.
• Review and submit requests for travel and vacation.
• Coordinate didactic scheduling, including requesting room reservations.
• Analyze work hours and manage residency assignment schedules in QGenda.
• Assist with event planning, including graduation, Match Day and other events.
• Other duties as assigned.

Minimum qualifications for the ideal future caregiver include:

• Associate's Degree and three years of administrative or project management experience
• OR High School Diploma/GED and five years of experience
• OR Bachelor's Degree and one year of experience
• Strong computer skills and experience with software applications

Preferred qualifications for the ideal future caregiver include:

• Bachelor's Degree in Business Administration, Healthcare Administration or a related field
• Healthcare or related organization experience
• Experience developing programs (healthcare, financial or education)
• GME or higher ed experience

Physical Requirements:

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment
• Ability to travel throughout the hospital system
• Ability to communicate and exchange accurate information
• In some locations, ability to move to 25 pounds

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

Pay Range

Minimum hourly: $27.00

Maximum hourly: $27.00

The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate's actual compensation will be determined after taking factors into consideration such as the candidate's work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic's benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).