Administrative Program Coordinator II

ccf; United States; Hybrid; USD 60,000 - 75,000; Full time

Job summary

Cleveland Clinic's Main Campus is seeking an Administrative Program Coordinator II in Cleveland, OH. This role serves as a liaison and administrative resource, leading less complex projects and providing scheduling support for the Executive Dean of the Lerner College of Medicine, with calendar management for the Associate Dean for Curricular Affairs.

You will coordinate policy evaluation, identify operational improvements, develop communications and budgets, oversee student engagement,

Qualifications

• Associate's Degree and three years of administrative or project management experience
• OR High School Diploma/GED and five years of experience
• OR Bachelor's Degree and one year of experience

Responsibilities

• Lead orientation and records management activities and ensure standards are maintained.
• Develop and update interdepartmental education programs.
• Assist with scheduling, coordination, preparation and communication of meetings.
• Facilitate and attend meetings and record key outcomes.
• Identify key milestones and deadlines.
• Communicate project status and requirements to achieve results.
• Research, analyze and organize information for presentations.
• Assist department leadership with large or complex projects.
• Initiate or lead less complex projects.
• Other duties as assigned.

Skills

Administrative support

Calendar management

Project coordination

Communication skills

Education

Associate's degree

Bachelor's degree

High school diploma

Tools

Microsoft Office

Scheduling software

Job description

Job Title

Administrative Program Coordinator II

Location

Cleveland

Facility

Cleveland Clinic Main Campus

Department

EI CC Lerner College of Medicine-Research Innov and Educ

Job Code

T24036

Shift

Days

Schedule

7:00am-3:30am

Job Summary

Job Details

Join Cleveland Clinic's Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

As an Administrative Program Coordinator II, you will function as a liaison and administrative, technical or operational resource and initiate or lead less complex projects. In this role, you will serve as the primary support for the Executive Dean of the Cleveland Clinic Lerner College of Medicine (CCLCM) and provide scheduling and calendar support for the Associate Dean for Curricular Affairs. You will coordinate policy evaluation and implementation, identify operational improvement opportunities, and develop communications, databases and budget summaries. You will also oversee student community and engagement and student well-being, while assisting with orientation, various student activities throughout the year and graduation. This is a rewarding opportunity that offers exposure to various specialties and potential growth within and beyond the team.

A caregiver in this role works a hybrid schedule from 7:00 a.m. - 3:30 p.m., with three days onsite and two days remote. (Schedule may vary based on departmental needs)

A caregiver who excels in this role will :

• Lead orientation and records management activities and ensure standards are maintained.
• Develop and update interdepartmental education programs.
• Assist with scheduling, coordination, preparation and communication of meetings.
• Facilitate and attend meetings and records key outcomes.
• Identify key milestones and deadlines.
• Communicate project status and requirements to achieve results.
• Research, analyze and organize information for presentations.
• Assist department leadership with large or complex projects.
• Initiate or lead less complex projects.
• Other duties as assigned.

Minimum qualifications for the ideal future caregiver include :

• Associate's Degree and three years of administrative or project management experience
• OR High School Diploma/GED and five years of experience
• OR Bachelor's Degree and one year of experience
• Strong computer skills and experience with software applications
• May require a license based on department/institute needs

Preferred qualifications for the ideal future caregiver include :

• Bachelor's Degree in Business Administration, Healthcare Administration or a related field
• Healthcare or related organization experience
• Experience developing healthcare, financial or education programs
• Previous administrative support/coordination experience

Physical Requirements:

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment
• Ability to travel throughout the hospital system
• Ability to communicate and exchange accurate information
• In some locations, ability to move to 25 pounds

Personal Protective Equipment:

Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/