Administrative Program Analyst

RPMGlobal; California (MO); On-site; USD 97,000 - 120,000; Full time

Job summary

RPMGlobal is seeking an administrative support professional to provide high-level administration, programmatic, and personnel support to Department Leadership. You will generate timely information reports, analyze data, and guide sound administrative decisions in a defense-related environment.

Responsibilities include tracking employee movements, developing plans and evaluation schedules, and ensuring consistency in personnel processes across divisions.

Qualifications

• U.S. citizenship is required due to security requirements.
• High School Diploma plus 16+ years related experience.
• Must be able to obtain and maintain a Secret security clearance.
• Strong critical thinking and data analysis skills are required.
• Excellent written and verbal communication abilities are essential.

Responsibilities

• Assist Department Leadership on personnel administration requirements and process hiring actions.
• Develop program and evaluation plans with accurate schedules and timely delivery.
• Advise administrative team to ensure consistency in personnel processes.
• Perform independent data mining and analysis to generate actionable insights.
• Integrate and synthesize large datasets from various personnel systems to establish a single source of truth.
• Track reassignment, separations, and critical hiring requirements for senior approvals.
• Support department data calls related to personnel management and security initiatives.
• Lead or track personnel management board activities and update hiring requirements.

Skills

U.S. citizenship

Secret clearance eligibility

Critical thinking

Independent data analysis

Excellent written and verbal comms

Education

High School Diploma + 16+ years experience

Tools

Microsoft Office (Word, PowerPoint, advanced Excel)

Job description

Salary Range: $96,757 - $120,000

Provide high-level administration, programmatic and personnel support for Department Leadership. Provide support to department personnel regarding policies, procedures and administrative guidance. Provide complete, and timely information reporting, leveraging critical thinking and independent data analysis to drive sound administrative -related decisions.

Essential Job Functions:

• Assists Department Leadership on personnel administration requirements, including tracking employee movement and processing reconsideration requests.
• Assist with the creation of program and evaluation plans, schedules ensuring accuracy, quality and timeliness.
• Recommend and advise administrative team members across all Department divisions, ensuring consistency in personnel processes.
• Conduct independent analysis by autonomously framing complex administration questions and applying critical thinking to execute data mining strategies that uncover actionable personnel focused insights.
• Perform data integration, and synthesis to standardize and merge large, complex datasets extracted from disparate personnel systems. Analyze and interpret multiple data sets to establish a single, reliable source of truth.
• Assist Department Leadership by tracking reassignments, separations, and critical hiring requirements requiring senior-level approval.
• Assists with specified department data call at the request of Department Leadership including those related to personnel management, security and emerging initiatives.
• Support Department Leadership by leading and/or tracking personnel management board, facilitating periodic meetings to review hiring, reassignments and personnel actions. Enter, track, and modify hiring requirements.
• Synthesize, status and analyze historical personnel program data to optimize comprehensive Department end strength.

Required Skills:

• Due to the sensitivity of customer related requirements, U.S. citizenship is required.
• High school diploma with 16 + years of related experience.
• Candidates must be able to obtain and maintain a Secret security clearance for the duration of employment.
• Deep understanding of defense personnel tracking lifecycles, milestone tracking, and tools, coupled with proven U.S. Government support experience.
• Previous experience in personnel management and analysis reporting, with a heavy emphasis on maintaining and communicating administration action statuses and updates to ensure continuous cross-functional alignment.
• Demonstrated advanced proficiency with the Microsoft Office suite (Word, PowerPoint, and advanced Excel).
• Demonstrated ability to think critically and work independently. Strong problem-framing skills, quantitative analytical capabilities, and excellent written and verbal communication skills.
• Experience identifying, assessing, and mitigating programmatic risks.

Desired Skills:

• Experience with DoW/DoN regulatory compliance procedures/policies.
• Detail oriented and the ability to multitask and work in stressful situations with strict time constraints.
• Experience within the Department of Defense.