Administrative Assistant – Northern AZ Facilities & Fleet

Child & Family Support Services; Prescott Valley (AZ); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Full benefits package

Job summary

Child & Family Support Services (CFSS) seeks an Administrative Assistant – Northern Arizona to support administrative and operational needs across multiple CFSS locations in Northern Arizona, including Prescott Valley and Flagstaff.

The ideal candidate will be highly organized, dependable, and able to travel regularly to CFSS sites. This role requires coordinating vendors, handling facilities-related needs, and maintaining vehicle fleets while upholding CFSS standards.

Qualifications

• High school diploma or equivalent required.
• Two or more years of administrative or related experience preferred.
• Experience coordinating vendors, maintenance, fleet, or facilities-related needs is a plus.
• Experience working in healthcare, behavioral health, or regulated environments preferred.

Responsibilities

• Support administrative operations across CFSS Northern Arizona locations, including Prescott Valley, Flagstaff, Cottonwood, Kingman, Bullhead City, and Lake Havasu City.
• Provide front desk and administrative coverage at Prescott Valley and Flagstaff locations as needed.
• Regularly visit Northern Arizona locations to assess office conditions, organization, safety, functionality, and readiness.
• Monitor site needs and identify areas requiring attention, repair, or follow-up.
• Coordinate repairs, maintenance, and other facility services with outside vendors and contractors.
• Maintain and coordinate the Northern Arizona CFSS vehicle fleet, including scheduling maintenance and inspections.
• Order and distribute office supplies, equipment, and other resources.
• Coordinate catering and other administrative arrangements for meetings and events.
• Maintain accurate records and documentation related to facilities, vehicles, supplies, vendors, and other responsibilities.
• Serve as a reliable communication link between Northern Arizona locations and Phoenix corporate office.
• Travel regularly throughout Northern Arizona to support CFSS locations and operational needs.

Skills

Organizational skills

Communication skills

Time management

Problem-solving

Attention to detail

Education

High school diploma or equivalent

Tools

MS Office

Job description

Child & Family Support Services (CFSS) seeks an Administrative Assistant – Northern Arizona to support administrative and operational needs across multiple CFSS locations in Northern Arizona, including Prescott Valley and Flagstaff.

The ideal candidate will be highly organized, dependable, and able to travel regularly to CFSS sites. This role requires coordinating vendors, handling facilities-related needs, and maintaining vehicle fleets while upholding CFSS standards.