Administrative Professional - DOT/FMCSA HR Assistant

FEDSYNC; Washington (District of Columbia); On-site; USD 42,000 - 65,000; Full time

Job summary

FedSync in Washington, DC seeks an HR Assistant to support HR Specialists by processing personnel actions, maintaining employee records, and resolving data discrepancies. You will ensure GPPA compliance and advise on HR procedures and pay-related matters.

This role emphasizes HRIS integrity, service date management, and day-to-day operations support through case file preparation, scheduling, and coordination with federal staff and agencies.

Qualifications

• Associate’s degree in a relevant field.
• U.S. Citizenship.
• Two+ years of experience applying GPPA and GPPR.

Responsibilities

• Process the full range of personnel actions using FPPS per GPPA.
• Support HR Specialists and employees on personnel action prep and pay questions.
• Calculate and verify Service Computation Dates (SCDs) and obtain historical records as needed.
• Troubleshoot HRIS/payroll discrepancies and initiate corrections.
• Maintain tickler systems for deadlines (e.g., detail end dates).
• Audit electronic Official Personnel Folders (eOPFs) for completeness and compliance.
• Assist with HR case file prep, scheduling, and administrative coordination.

Skills

GPPA/GPPR experience

HR data analysis

Attention to detail

Education

Associate's degree

Tools

FPPS

eOPF management system

Job description

About FedSync:

Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients.

Position Overview:

The HR Assistant is responsible for providing technical and administrative support to Human Resources Specialists by processing personnel actions, maintaining accurate employee records, and resolving data discrepancies. They ensure compliance with OPM's Guide to Processing Personnel Actions (GPPA) and provide guidance to employees on HR procedures and pay-related matters. The HR Assistant plays a key role in maintaining HRIS integrity, managing service dates, and supporting day-to-day HR operations through case file preparation and scheduling. Their work supports accurate and timely personnel management across the organization.

Key Responsibilities:

• Process the full range of personnel actions using FPPS, including non-SF-50 data updates, in accordance with OPM's GPPA.
• Provide direct support to HR Specialists and employees on personnel action preparation, pay-related questions, and form completion.
• Calculate and verify Service Computation Dates (SCDs); request and review historical records from other agencies or NPRC.
• Troubleshoot HRIS/payroll discrepancies and initiate corrections through the appropriate channels.
• Maintain tickler systems to track critical deadlines (e.g., detail end dates, etc.).
• Maintain, transfer, and audit electronic Official Personnel Folders (eOPFs) to ensure completeness and compliance.
• Assist with HR case file preparation, meeting scheduling, and general administrative coordination.

Qualifications:

• Associate's degree in a relevant field.
• U.S. Citizenship.
• A minimum of two (2) years of demonstrated experience applying GPPA and Guide to Personnel Recordkeeping (GPPR).
• Proficiency in personnel action processing, eOPF management, and HR systems.
• Strong attention to detail and ability to analyze HR data.
• Customer service orientation and ability to communicate effectively with federal employees.
• Strong organizational, communication, and problem-solving skills.

FedSync is an Equal Opportunity Employer:

We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Acceptable background check including criminal history background check and credit Check.