Administrative & Payroll Specialist – Aviation Ground Services

Worldwide Flight Services (WFS); Hempfield Township (Westmoreland County); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

DailyPay access

On-the-spot awards

Medical options

Employee discounts

Wellness programs

401k program

Internal mobility

Job summary

Worldwide Flight Services (WFS) seeks a detail-oriented Administrative Assistant to support our ground handling and passenger services office. You will manage daily administrative tasks, coordinate office activities, and ensure smooth communication between internal teams and external clients.

Responsibilities include handling calls and emails, scheduling meetings and travel, maintaining records, assisting with reports and expenses, managing security badges, and supporting payroll and attendance

Qualifications

• Proficiency in MS Office (Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent communication and problem-solving abilities.
• Knowledge of office management systems, payroll, and security badging procedures.
• High school diploma required; additional administrative qualifications are a plus.

Responsibilities

• Answer and direct phone calls, emails, and correspondence.
• Organize and schedule appointments, meetings, and travel arrangements.
• Maintain office records, policies, and procedures.
• Assist in preparing reports and reconciling expenses.
• Manage airport security badging processes for employees.
• Oversee time and attendance tracking and assist with payroll processing.
• Order and manage office supplies.
• Provide support to visitors and act as a point of contact for clients.

Skills

MS Office

Organizational skills

Communication

Payroll knowledge

Badging procedures

Education

High school diploma

Tools

Payroll software

Timekeeping software

Job description

Worldwide Flight Services (WFS) seeks a detail-oriented Administrative Assistant to support our ground handling and passenger services office. You will manage daily administrative tasks, coordinate office activities, and ensure smooth communication between internal teams and external clients.

Responsibilities include handling calls and emails, scheduling meetings and travel, maintaining records, assisting with reports and expenses, managing security badges, and supporting payroll and attendance