Administrative & Payroll Support Specialist

Worldwide Flight Services (WFS); Swanton Township (OH); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

DailyPay

Awards platform

Medical options

Travel discounts

Wellness programs

401k

Internal mobility

Job summary

Worldwide Flight Services (WFS) in the United States is seeking an Office Administrator to support mail, correspondence, deposits, and greeting visitors. You will prepare outgoing mail, manage routine communications, and assist Payroll and HR with various timekeeping tasks.

This role requires strong MS Office skills, excellent written and verbal communication, and the ability to work rotating shifts including weekends.

Qualifications

• Bachelor's degree in related field preferred.
• Minimum typing speed of 45 WPM.
• Excellent verbal and written communication skills.
• Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.
• Ability to work rotating shifts including weekends (i.e., Friday, Saturday and Sunday), holidays and days off.

Responsibilities

• Reads and routes incoming mail to appropriate individual. Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages.
• Prepares cash deposits, where applicable. Composes and types routine correspondence.
• Answers, routes and screens telephone calls to appropriate individuals. Greets walk in traffic and scheduled visitors and escorts to appropriate area or person.
• Makes copies of correspondence or other printed materials. Orders and maintains supplies, and arranges for office equipment maintenance.
• Provides customer billing support and weekly stats support.
• Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards.
• Uploads hours file to payroll for processing. Enters new employees to time clock and advises of any punch issues.
• Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.
• Assist with coordinating benefit enrollment periods and distribution of all communications. Monitor uniform distribution and inventories. Answers, routes and screens telephone calls to appropriate individuals.
• Participate in any related special projects or tasks that may arise

Skills

Typing 45 WPM

Excellent verbal and written

MS Office proficiency

Excel knowledge

Attention to detail

Education

Bachelor's degree preferred

Tools

MS Office

Job description

Worldwide Flight Services (WFS) in the United States is seeking an Office Administrator to support mail, correspondence, deposits, and greeting visitors. You will prepare outgoing mail, manage routine communications, and assist Payroll and HR with various timekeeping tasks.

This role requires strong MS Office skills, excellent written and verbal communication, and the ability to work rotating shifts including weekends.