Administrative & Payroll Specialist

Securitas Security Services USA, Inc.; Kailua (HI); On-site; USD 42,000 - 60,000; Full time

Job summary

Securitas USA is seeking an experienced administrative professional to provide general office support, payroll processing, and benefits enrollment coordination across client sites. The role may involve scheduling, document processing, and lead responsibilities for office staff.

The ideal candidate will have strong organizational and communication skills, ensure accurate payroll and billing, and maintain compliance with company policies. This is a full-time on-site position based in Hawaii.

Qualifications

• Proficient in office procedures and practices.
• Ability to handle payroll tasks accurately.
• Strong scheduling and coordination skills.
• Good written and verbal communication abilities.

Responsibilities

• Performs a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing.
• Schedules meetings and conferences and assists with travel reservations.
• Processes paperwork for benefits enrollment of new associates per client contracts; monitors assignment of associates to various client sites to ensure continued eligibility of the associate for benefits; coordinates enrollment and changes with Region or operations center benefits function.
• Inputs scheduling/payroll data into automated resource system; verifies associate hours worked to contract requirements; determines overtime rates and billing hours; completes payroll documents for corrections.
• Reconciles all payroll entries and invoices; verifies and distributes paychecks; processes payroll for terminated associates in required time frame.
• Reviews client billings and ensures proper billing amounts; reconciles payroll data to time sheets and accounts receivable to time sheets and makes adjustments; responds to client questions and reconciles discrepancies; prepares invoice corrections.
• Reviews all accounts payable and ensures timely payment; verifies amounts and calls vendors on any discrepancies.
• Contacts clients to set up payment plans on past due accounts.
• May serve as Office Manager and provide lead direction to administrative and/or support staff. 10. Performs tasks and duties of a similar nature and scope as required for assigned office.

Skills

Office administration

Payroll processing

Scheduling

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office

Payroll software

Job description

Securitas USA is seeking an experienced administrative professional to provide general office support, payroll processing, and benefits enrollment coordination across client sites. The role may involve scheduling, document processing, and lead responsibilities for office staff.

The ideal candidate will have strong organizational and communication skills, ensure accurate payroll and billing, and maintain compliance with company policies. This is a full-time on-site position based in Hawaii.