HR & Office Operations Coordinator - Premier Creative Agency

Career Group; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401k

Benefits

Job summary

Premier Creative Agency in Brooklyn seeks an HR & Office Operations Coordinator to serve as the operational anchor for the NY team. You will manage employee lifecycle, onboarding, and HR records while maintaining NY labor law compliance and payroll support.

This role blends office culture with hands-on production floor dynamics. The ideal candidate has 4+ years in HR/offic e admin and is adept at SAP Concur, Google Suite, and Mac systems.

Qualifications

• 4+ years in HR, office administration, or operations.
• Strong knowledge of NY labor laws and HR compliance.
• Able to bridge corporate and hands-on production environments.
• Proficient with SAP Concur or similar expense tools; comfortable with IT basics.

Responsibilities

• Manage full employee lifecycle for NY staff, onboarding and records in compliance with NY labor laws.
• Act as culture carrier, organize team treats, celebrate birthdays, and recognize staff to boost morale.
• Oversee day-to-day office operations, vendor management, inventory, and supplies.
• Create shop schedules for events, assist payroll under HR guidance.
• Track expenses with SAP Concur; manage vendor COIs and billing.
• Provide light IT support and general administrative help to keep NY operations smooth.

Skills

HR

Office Admin

Operations

Payroll

Google Suite

Mac systems

Communication

Tools

SAP Concur

Job description

Job Description

HR & Office Operations Coordinator – Premier Creative Agency

$70-80k DOE + 401k + benefits

A highly successful creative agency specializing in large-scale brand experiences and immersive environments is seeking a high-energy HR & Office Operations Coordinator for their Brooklyn office.

The firm’s New York hub is a unique space that serves as both a corporate office and an active production shop. This role is the operational anchor for the NY team, supporting a corporate staff and a dedicated production crew. This is a "culture-first" position, ideal for a true people person who can bridge the gap between a professional office environment and a hands‑on production floor.

Location: Brooklyn Onsite Hours: 9am – 6pm, Monday – Friday

Status: Full-Time, Non-Exempt (Hourly)

Responsibilities include (but not limited to):

• HR & Employee Admin: Managing the full employee lifecycle for NY—processing shop applications, coordinating interviews, onboarding, and maintaining records in strict compliance with NY State labor laws (Sick Leave, PFL, etc.).


• Culture & People: Acting as the "culture carrier"—organizing monthly team treats, celebrating birthdays, and managing employee recognition to keep morale high across both office and warehouse staff.


• Office Operations: Overseeing the day‑to‑day "vibe" and functionality of the office space; managing housekeeping vendors, ordering inventory, and ensuring all supplies are stocked.


• Payroll & Scheduling: Creating shop employee schedules based on event needs; submitting and approving payroll under the guidance of the HR department.


• Financial Tracking: Utilizing SAP Concur for expense reports, tracking recurring shop expenses (janitorial, dumpsters, supplies), and managing vendor COIs and billing.


• General Support: Providing light IT troubleshooting and administrative assistance to ensure the NY office runs seamlessly during busy event seasons.

Ideal Candidate:

• Experience: 4+ years in HR, office administration, or operations, ideally within a fast-paced agency, production, or warehouse environment.


• NY Compliance Knowledge: Strong understanding of New York labor laws and HR compliance requirements.


• The "Chameleon": You are as comfortable discussing benefits with corporate leads as you are coordinating with the warehouse crew; you are direct, transparent, and approachable.


• Systems Savvy: Proficient in Google Suite, Mac systems, and experience with SAP Concur (or similar expense tools).


• Grit & Professionalism: You have a "roll-up-your-sleeves" attitude and can manage multiple priorities in an active, industrial-creative setting.