Administrative & Outreach Coordinator

Nashville Organized for Action and Hope; Nashville (TN); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health Insurance Stipend

Cell Phone Stipend

Paid Vacation and Sick Leave

Job summary

Nashville Organized for Action and Hope (NOAH) is seeking an organized Administrative Assistant to provide office support for multiple staff and the Organizing Director. You will handle tasks across administration, database management, communications, and logistics for meetings and events.

The role involves coordinating board materials, managing memberships, drafting emails, posting on social media, and assisting with WordPress content.

Qualifications

• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and oral communication skills
• Strong organizational and planning skills
• Proficiency in MS Office: Word, Excel, Outlook
• Unconscious bias or implicit bias training required, to be completed in 6 months after hire.
• Commitment to NOAH's Mission: To build a powerful coalition of faith-based and community organizations so their constituents gain a real voice in public affairs and community issues.
• Familiarity with Mac operating system
• Familiarity with Every Action database management system and Voter Activation Network
• Familiarity with social media and graphics programs (preferred)

Responsibilities

• Provide direct support to the NOAH Office, task forces, and other NOAH structures, coordinated through the Organizing Director
• Purchase/Order office supplies; Prepare meeting materials, copies, etc.
• Answer and direct phone calls and email communications
• Prepare and distribute materials for monthly Board and Executive Committee meetings, and NOAH public meetings
• Maintain hardcopy and electronic filing system
• Monitor office equipment and arrange needed maintenance and repairs
• Provide general support to visitors
• Track meeting attendance for all NOAH meetings; Maintain Every Action database, recording contact information and resolving discrepancies
• Process Membership forms for NOAH Member organizations
• Maintain records for NOAH board representatives from member groups
• Draft eblasts using Every Action system
• Generate mailings using data exported from Every Action
• Post messages on Facebook, Twitter, Instagram
• Create flyers and graphics (Canva or other program desired)
• Set up Zoom meetings, webinars, Facebook Live, and other platforms
• Assist with content of NOAH website (WordPress knowledge desired)
• Ensure consistency between QuickBooks data and Every Action donor transaction data
• Track funding deadlines (e.g., federal and state reporting, grants) and ensure they are met
• Assist staff in fundraising events and grant-writing
• Other duties as assigned
• Attend Monthly Membership Meetings as well as occasional meetings at night or on weekends.

Skills

Office management

Time management

Attention to detail

Written and verbal communication

Organizational skills

MS Office (Word, Excel, Outlook)

Mac familiarity

Every Action database

Voter Activation Network

Social media programs

Tools

MS Word

MS Excel

MS Outlook

WordPress

Every Action

Voter Activation Network

Canva

Job description

Nashville Organized for Action and Hope (NOAH) is seeking an organized Administrative Assistant to provide office support for multiple staff and the Organizing Director. You will handle tasks across administration, database management, communications, and logistics for meetings and events.

The role involves coordinating board materials, managing memberships, drafting emails, posting on social media, and assisting with WordPress content.