Administrative Operations Supervisor

California Air Resources Board; Sacramento (CA); Hybrid; USD 80,000 - 99,000; Full time

Job summary

California Air Resources Board in Sacramento seeks an Administrative Operations Supervisor to oversee the Fiscal Services Division’s Audit and Administrative Operations Section, directing staff, aligning workloads, and ensuring strong internal controls.

The role emphasizes process improvements, policy development, and compliance, with a hybrid telework option and a permanent, full-time appointment.

Applicants must submit an SOQ and meet the minimum qualifications to be considered.

Qualifications

• SOQ required describing how applicant’s skills, knowledge, abilities, education, training, and experience qualify them for the position.
• Experience managing or coordinating human resources and administrative support functions, including recruitment, hiring, onboarding, personnel processes, and advising management on HR matters.

Responsibilities

• Supports the Audit and Administrative Operations Section within the Fiscal Services Division.
• Oversees workload distribution and ensures compliance with applicable policies and procedures.
• Maintains strong internal controls and supports process improvements and accountability.

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Position Details

Job Code #: JC-536287

Position #(s): 673-820-4800-011

Working Title: Administrative Operations Supervisor

Classification: SUPERVISOR I

$7,172.00 - $8,910.00

Position #(s): Multiple

Work Location: Sacramento County

Telework: Hybrid

Job Type: Permanent, Full Time

Department Information

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.; for more information about E-Verify, please go to www.dhs.gov/e-verify CARB values diversity at all levels of the organization and is committed to fostering an environment where employees from various backgrounds, cultures, and personal experiences are welcomed and can thrive. CARB believes the diversity of our employees collectively makes up one of the world’s most respected environmental organizations. CARB offers various modern interview options, including remote phone and video interviews. Join CARB and help us improve the lives of all Californians. Department Website: http://www.arb.ca.gov

Job Description And Duties

The Fiscal Services Division’s (FSD) Audit and Administrative Operations Section supports the administration of audit functions and operational oversight for the division. The section ensures effective fiscal and administrative operations by managing audits, coordinating division-wide initiatives, and developing policies and procedures that advance the division’s goals. This section strengthens internal controls, supports process improvements, and ensures compliance with control-agency requirements.

Under general direction of the Division Chief the incumbent plans, organizes, and directs staff performing analytical and administrative activities within the Administrative Analysis Unit. The position is responsible for overseeing workload distribution, ensuring compliance with applicable policies and procedures, and maintaining effective internal controls. The incumbent plays a key role in supporting the strategic goals of the Section by promoting operational efficiency and accountability.

You will find additional information about the job in the Duty Statement.

Special Requirements

Applicants must include a Statement of Qualifications (SOQ) for this recruitment. The SOQ is a narrative discussion prepared by the applicant describing how the applicant’s skills, knowledge, abilities, education, training, and experience, qualify them for the position. The SOQ serves as documentation of each candidate’s ability to present information clearly and concisely in writing. CARB will not consider applicants who fail to provide an SOQ with their application. Resumes do not take place of the SOQ.

• Maximum number of pages: 1

Applications received without a SOQ, those that do not follow the instructions in this section, or answer the specific SOQ criteria below will not be considered. Cover letters and resumes do not take the place of SOQ. The SOQ must be submitted along with the STD 678.

• Describe your experience managing or coordinating human resources and administrative support functions. Include specific examples of your experience with recruitment, hiring, on/off boarding, personnel processes, and providing guidance to management on HR-related matters.

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.