Executive Coordinator & Team Lead, Alumni Relations

Trinity University; San Antonio (TX); On-site; USD 47,000 - 59,000; Full time

Job summary

Trinity University in San Antonio, TX, seeks an experienced administrative supervisor to lead the Administrative Specialists team within the Alumni Relations and Development division. You will manage calendars, communications, reports, and events for the VP Office, and support budget and travel tasks.

The role requires strong organizational skills, proficiency in Google Workspace and MS Office, and the ability to coordinate with multiple stakeholders across the university.

Qualifications

• Bachelor's degree or equivalent experience required.
• Three years of admin/executive support experience or seven years in lieu of education.
• Experience as Office Manager or Executive Assistant or similar role.
• Strong organizational and time management abilities.

Responsibilities

• Directs, coordinates, and evaluates Administrative Specialists; interviews, hires, trains, and conducts appraisals.
• Manages VP and AVP expenses and annual operating budget with oversight from the Business Office.
• Coordinates VP Office communications, events, conferences, and staff retreats.
• Maintains daily calendars and schedules for VP/AVP and travel arrangements.
• Ensures policy files and official documents are up to date; supports cross-departmental teams.

Skills

Organizational skills

Time management

Interpersonal skills

Communication

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Word

Excel

PowerPoint

Job description

Trinity University in San Antonio, TX, seeks an experienced administrative supervisor to lead the Administrative Specialists team within the Alumni Relations and Development division. You will manage calendars, communications, reports, and events for the VP Office, and support budget and travel tasks.

The role requires strong organizational skills, proficiency in Google Workspace and MS Office, and the ability to coordinate with multiple stakeholders across the university.