Administrative Operations Specialist II

NASA Jet Propulsion Laboratory; Pasadena (CA); On-site; USD 64,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Dental and vision plans

Retirement plans

Paid time off

Flexible schedule

Parental leave

Job summary

Jet Propulsion Laboratory in Pasadena, California seeks a self-motivated Section Staff Assistant II to join the Business Administration Team. You will support the Project Controls Section (252) within the Project Business Management Division (25), providing critical administrative services across multiple technical groups.

Role emphasizes timekeeping, onboarding, travel planning, and purchase processing, with opportunities to improve processes and support onboarding of new staff and affiliates.

Qualifications

• Typically requires a High School diploma with a minimum of six years of related experience, an associate degree with a minimum of one year of related experience, or equivalent related training and experience.
• Demonstrated knowledge of general administrative and secretarial practices, with strong organizational, computer, and interpersonal skills.
• Thorough understanding of office procedures and office automation applications, including Microsoft 365 applications such as Word, Excel, PowerPoint, and Outlook, as well as Adobe Acrobat.
• Strong meeting planning, scheduling, coordination, and organizational skills.

Responsibilities

• Provide administrative and office operations support to the Section Management team and multiple technical groups within the section.
• Manage multiple assignments simultaneously while maintaining accuracy and professionalism in a dynamic environment.
• Prepare and process travel, generate travel-related reports, and handle visitor badge requests and escort duties.
• Process P-Card purchases, requisitions, and iProcurement orders, including office supplies procurement.
• Coordinate meetings using Outlook, maintain conference room schedules, and arrange virtual meetings.
• Assist with preparation of presentations, graphics, and website content; proofreading and formatting.

Skills

Organization

Communication

Multitasking

Education

High School diploma

Associate degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Concur

Job description

Jet Propulsion Laboratory in Pasadena, California seeks a self-motivated Section Staff Assistant II to join the Business Administration Team. You will support the Project Controls Section (252) within the Project Business Management Division (25), providing critical administrative services across multiple technical groups.

Role emphasizes timekeeping, onboarding, travel planning, and purchase processing, with opportunities to improve processes and support onboarding of new staff and affiliates.