Project Controls Admin Specialist II

NASA Jet Propulsion Laboratory; United States; On-site; USD 64,000 - 82,000; Full time

Benefits offered by this job

Health benefits

Professional development

Flexible schedule

Job summary

NASA Jet Propulsion Laboratory (JPL) in Pasadena, CA, is seeking a self-motivated Section Staff Assistant II to support the Project Controls Section within the Business Administration Team. The role emphasizes strong organization, meticulous attention to detail, and the ability to manage competing priorities in a high-volume environment.

The ideal candidate will handle travel, meetings, content development, onboarding/offboarding, and timekeeping, while delivering professional customer service

Qualifications

• High School diploma or associate degree with related experience, or equivalent training.
• Strong organizational, computer, and interpersonal skills.
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Strong meeting planning, scheduling, coordination, and organizational abilities.
• Ability to manage multiple complex assignments, under pressure and independently.
• Willingness to learn new technologies, tools, processes, and procedures.
• Excellent written and verbal communication; ability to work with personnel at all levels.

Responsibilities

• Provide administrative and office operations support to Section Management and multiple technical groups.
• Manage multiple assignments simultaneously with accuracy and professionalism.
• Handle travel arrangements, travel reports, badge requests, and visitor escort support.
• Process P‑Card purchases, requisitions, and iProcurement orders; procure office supplies.
• Coordinate meetings using Outlook; manage conference room schedules and virtual meetings via Teams.
• Assist with presentations, graphics, and website content, including proofreading and formatting.
• Support onboarding activities, office moves, and new-hire preparations.
• Lead offboarding activities and timekeeping guidance; coordinate workshops and events.
• Prepare, maintain, and update Work Authorization Memos (WAMs).
• Coordinate on-site and off-site workshops, meetings, and events.
• Assist with candidate interview coordination and scheduling.
• Serve as Section timecard SME/Timekeeper and provide guidance on timekeeping.
• Identify opportunities for process improvements and support ad hoc projects.
• Maintain confidentiality on sensitive information.

Skills

Organizational skills

Interpersonal skills

Communication skills

Attention to detail

Time management

Customer service

Problem solving

Education

High School diploma

Associate degree

Tools

Microsoft 365

Adobe Acrobat

Concur

DocuShare

Alfresco

JPL-ID

Job description

NASA Jet Propulsion Laboratory (JPL) in Pasadena, CA, is seeking a self-motivated Section Staff Assistant II to support the Project Controls Section within the Business Administration Team. The role emphasizes strong organization, meticulous attention to detail, and the ability to manage competing priorities in a high-volume environment.

The ideal candidate will handle travel, meetings, content development, onboarding/offboarding, and timekeeping, while delivering professional customer service