Academic Department Operations Specialist

UC Merced; Merced (CA); Hybrid; USD 42,000 - 61,000; Full time

Job summary

University of California, Merced is seeking an Academic Department Specialist to implement and maintain efficient local administrative and operational processes across departments and chairs in SSHA. The role involves event support, project coordination, and policy/financial consultation.

The position may supervise student staff and requires strong organizational and communication skills, plus knowledge of campus policies.

Qualifications

• High school diploma and/or equivalent certification/experience/training.
• Bachelor's degree from an accredited university (Preferred)
• Five years administrative/clerical work experience, or Bachelor's + one year of experience qualifies you

Responsibilities

• Manage department records and compile information/data into reports.
• Coordinate/schedule department meetings and prepare agendas/minutes.
• Plan and support department events and seminars; manage guest lists and logistics.
• Support financial processes: review POs, close encumbrances, reconcile accounts.
• Communicate with central offices and act as the point of contact for assigned departments.

Skills

Administrative work

Word processing

Spreadsheets

Databases

Communication

Education

High school diploma

Bachelor's degree (preferred)

Job description

University of California, Merced is seeking an Academic Department Specialist to implement and maintain efficient local administrative and operational processes across departments and chairs in SSHA. The role involves event support, project coordination, and policy/financial consultation.

The position may supervise student staff and requires strong organizational and communication skills, plus knowledge of campus policies.